SAM #REQUIREMENTS-26-2230

NOAA NEFSC Woods Hole Laboratory EPDM Roof Replacement and Repair Services

NOAA's Northeast Fisheries Science Center (NEFSC) at Woods Hole Laboratory is seeking urgent roof replacement and repair services for its Main Building due to catastrophic failure of the existing EPDM rubber roof membrane. - Government Buyer: - National Oceanic and Atmospheric Administration (NOAA) - Northeast Fisheries Science Center (NEFSC), Woods Hole Laboratory - OEMs and Vendors: - No specific OEMs or vendors are named; Carlisle is referenced as an example for the EPDM membrane - Products/Services Requested: - Complete removal and disposal of the failed EPDM roofing system (approx. 8,400 sq ft) - Installation of a new, compliant, wind-resistant 60-mil reinforced EPDM membrane roofing system (Carlisle or equivalent) - Fully adhered and mechanically fastened - Includes insulation, cover board, flashing, caps, joint covers, strapping for winds over 75 mph, pitch pockets, roof blocking/pedestals for HVAC, and roof accessories - Targeted asbestos remediation for new roof penetrations - Optional: Similar EPDM roof replacement for the Aquarium/Population Dynamics Building (approx. 7,632 sq ft) - Unique/Notable Requirements: - Roofing system must meet ASCE 7-22 and FM Global 1-90 standards - 20-year warranty required - Strict adherence to safety, environmental, and quality standards - Set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) - Change order procedures must be followed - Work hours: Monday-Friday, 7:00 AM to 3:30 PM; night/weekend work requires approval - Asbestos abatement must comply with all regulations

Description

PRE-SOLICITATION NOTICE                                                                                 Notice issue Date: June 4, 2026

Action Code: Pre-solicitation Notice

Title: Woods Hole Roof Repair and Replacement

Requirements Number: REQUIREMENTS-26-2230

Classification Code: Z1JZ - MAINTENANCE OF MISCELLANEOUS BUILDINGS

NAICS Code: 238160 - Roofing Contractors, Small Business Size Standard:  $19 Million

Response Due Date:  June 8, 2026

The National Oceanic and Atmospheric Administration (NOAA) intends to solicit for the roof replacement and repair for the Main Building located at the Woods Hole Laboratory of the Northeast Fisheries Science Center’s (NEFSC

This contract is expected to have a period of performance from 06/19/2026 through 09/30/2026. This acquisition is a competitive 100% Total Small Business Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.

PROJECT SUMMARY:

The purpose of the requirement is to obtain services for the urgent roof replacement and repair for the Main Building located at the Woods Hole Laboratory of the NEFSC. On 03/16/2026, a significant weather event caused a catastrophic failure of the existing Ethylene Propylene Diene Monomer (EPDM) rubber roof membrane at the NEFSC’s main building in Woods Hole, Massachusetts (MA). During the event, mechanical mini-split units became airborne, causing multiple structural penetrations through the membrane and into the fiberglass underlayment. A forensic patch installed on 03/18/2026 revealed that the original installation was non-compliant. The roof system lacked the required mechanical fastening patterns and was secured using insufficient adhesives. The scope of this project is the complete removal and proper disposal of the existing EPDM roofing system and the installation of a new, compliant EPDM roofing system.

This roofing failure has allowed for the catastrophic intrusion of over 100 gallons of water into the facility, destroying critical IT infrastructure and rendering a primary workspace uninhabitable. While a temporary patch was applied, the roof continues to leak actively. Consequently, NEFSC cannot safely re-install IT equipment or allow personnel to re-occupy the space.

A draft Statement of Work (SOW) is provided for informational purposes only.

Definitization of Equitable Adjustments for Change Orders:

In accordance with FAR Part 36, formatting and procedures regarding the definitization of equitable adjustments for change orders will be clearly outlined in the solicitation. The contractor will be required to submit timely, fully supported proposals for any proposed variations or change orders to ensure rapid negotiation and definitization to prevent project delays.

Additional Information:

For additional information and to register in SAM, please access the following web site: https://sam.gov/. In order to register with the SAM, all offerors must also have a unique entity identifier through http://sam.gov/conent/entity-registration.

Solicitation documents will be made available for download on or about June 9, 2026 at https://sam.gov/. Paper copies of this solicitation will not be issued. Interested parties may use the “follow” feature to monitor changes to this notice, including Request for Proposal (RFP) posting as well as all postings of information associated with this solicitation thereafter. Each potential offeror is responsible for checking https://sam.gov/ to gain all current information related to the solicitation. The solicitation and any further announcements regarding the solicitation will be posted only at https://sam.gov/.  The date offers are due will be stated within the solicitation documents and will be adjusted based upon the actual release date of the solicitation. All questions of any nature regarding this procurement should be sent in writing to the Contracting Officer, Rachel Stone at Rachel.stone@noaa.gov.

(End of Document)

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