University Of Maine Maineuniversity #2026-118

Propane Fuel Supply and Delivery for University of Maine at Farmington

The University of Maine System is seeking bids for the supply and delivery of propane fuel to the University of Maine at Farmington campus locations. - Government Buyer: - University of Maine System (University of Maine at Farmington) - Products/Services Requested: - Propane fuel (total estimated annual usage: 8,000 gallons) - Delivery to multiple campus facilities: Dearborn Gym, Dining Center, Grounds Garage, Preble Hall, Snack Bar - Supplier-owned tanks ranging from 120 to 1,000 gallons - Fuel delivery services, including automatic and will-call deliveries, metered delivery tickets, and compliance with DOT regulations - Pricing Requirements: - Bidders must provide both firm fixed price and spot-market index price options - Preferred market index: Mt Belvieu (other regional indices may be considered) - All costs (storage, delivery, insurance, environmental fees, NORA, LUST, etc.) must be included in pricing - Contract Structure: - Initial term up to two years starting September 1, 2026, with three one-year renewal options - University may award contracts by location and convert spot-market contracts to fixed price during the term - Notable Requirements: - Compliance with Maine's Freedom of Access Act - Provision of workplace safety and environmental plans - Ability to deliver during specified hours and weekends as needed - Spill cleanup and safety compliance - No specific OEMs or vendors are named; opportunity is open to qualified fuel distributors.

Description

The University of Maine System is seeking bids for the supply of propane fuel to the University of Maine at Farmington locations. The procurement aims to establish firm fixed price and spot-market index price contracts for fuel delivery starting September 1, 2026, with a contract term of up to two years and options to renew. Bidders must provide pricing based on the Mt Belvieu market index or other regional indices and comply with specified delivery, safety, and insurance requirements. The bid submission deadline is June 16, 2026, at 2:00 PM ET, and the award may be made on a location-by-location basis.

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