Riverside Transit Agency PlanetBids #IFB P26078

RTA Solicits Five High-Speed Multi-Function Devices with Installation and Maintenance

Riverside Transit Agency (RTA) is soliciting bids for the procurement, installation, and maintenance of five high-speed, full color/black-and-white digital Multi-Function Devices (MFDs) for use at multiple locations in Riverside and Hemet, CA. - Government Buyer: - Riverside Transit Agency (RTA) - Contracts Administrator: Deanna Quevedo - OEMs and Vendors Mentioned: - Canon U.S.A., Inc. - Sharp Electronics Corporation - Toshiba Business Solutions - ABD Office Machines - C3 Tech - FlexTG LLC - Hypertec USA Inc - Image IV Systems, Inc. - South Coast Copy Systems - Floral Park Consulting LLC - Products/Services Requested: - Five high-speed, full color/black-and-white digital MFDs - Four devices (80 ppm) for Locations 1-4 - One device (65 ppm) for Location 5 - All devices must support printing, copying, scanning, duplexing, 10" color touchscreen, stapling, hole punching, multiple paper trays, and integration with PaperCut print management software - Installation, configuration, and full functionality testing of all devices - Train-the-trainer user training for up to 15 personnel and admin training for four IT staff - Ongoing preventative and as-needed maintenance, including per-copy pricing for black-and-white and color copies - Unique/Notable Requirements: - Devices must integrate with existing PaperCut print management software - Estimated monthly usage: 25,700 black-and-white and 44,200 color pages - Bidders must provide detailed unit and maintenance pricing, average response/repair times, and dispatching locations for field technicians - Firm-fixed price contract with a three-year base term and two one-year option periods for maintenance - Installation deadlines: four devices by end of 2026, fifth device within 30 days of request (early 2027)

Description

Riverside Transit Agency (RTA) is soliciting bids for the procurement, installation, and maintenance of five high-speed, full color/black-and-white digital Multi-Function Devices (MFDs) capable of printing, copying, and scanning at five locations. The equipment must be color-capable and meet or exceed the performance and functional requirements outlined in the solicitation's scope of work. The contract will have a three-year base term with two one-year option terms for ongoing maintenance. The contract award is expected in August 2026.

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