City of Sacramento PlanetBids #RFB#26171121005

Sacramento Seeks AV System Maintenance for Meyer Sound and Associated Equipment

The City of Sacramento is seeking a qualified contractor to provide comprehensive maintenance and repair services for the Meyer Sound audio-visual (AV) system at the SAFE Credit Union Performing Arts Center. - Government Buyer: - City of Sacramento, Department of Convention and Cultural Services, CCS Convention Center & Performing Arts - Original Equipment Manufacturers (OEMs): - Meyer Sound (primary AV system, speakers, processors, power supplies, Constellation system) - Yamaha (CL5 Digital Consoles, RIO3224-D2 Stage Boxes) - EAW (RL15 Stage Monitors) - Sound Devices (970 Solid State Recording System) - Tascam (SS-CDR250N Recorder) - Sennheiser (Wireless Microphones) - Auvitran (Audio Converter) - Listen Technologies (IR Assisted Listening System) - Clearcom (Wired/Wireless Intercom, Helixnet, Freespeak) - QSC (Q-SYS DSP and Amplifiers) - Extreme Networks (X440-G2 Network Switches) - Products/Systems Covered: - Meyer Sound Leopard, Lina, 750-LFC, UPQ-D1, UPQ-D2, HMS-12, UPM-1XP, UPJunior-XP speakers - Meyer Sound Galaxy 816, MDM-5000, MPS-488HP, RMServer, Constellation system - Yamaha CL5 consoles (2), RIO3224-D2 stage boxes (4) - EAW RL15 monitors (10) - Sound Devices 970 recorder (1) - Tascam SS-CDR250N recorder (1) - Sennheiser SKM300 G3 wireless microphones (6) - Auvitran audio converter (1) - Listen Technologies IR system (1 set, 120 receivers, 30 neck loops, 8 charging cases) - Clearcom and Freespeak intercom systems - QSC Q-SYS DSP/amplifiers, Extreme Networks switches - Services Requested: - Semi-annual on-site maintenance visits (inspection, preventive maintenance, software updates) - Remote diagnostics and troubleshooting - Emergency response and repair (4-hour response time) - Documentation and reporting of all maintenance activities - Notable Requirements: - Contractor must be licensed in California and qualified to service Meyer AV systems - Mandatory pre-bid meeting attendance required - 5% Local Business Enterprise preference for contracts under $250,000 - All bids must be submitted electronically via PlanetBids portal

Description

The City of Sacramento is soliciting sealed bids electronically for Integrated AV Maintenance & Repair services for the Meyer System at the SAFE Credit Union Performing Arts Center. The contract includes semi-annual inspection, preventive maintenance, software updates, remote diagnostics, parts, and repairs, along with documentation and reporting of maintenance activities. The contract duration is five years, and attendance at the mandatory pre-bid meeting is required for bid responsiveness. Bids must be submitted electronically via the City's PlanetBids system by June 23, 2026, 14:00 PST.

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