Arizona Casa Grande Civic Plus #IFB 1066-26-CG

Casa Grande Solicits Printing, Mailing, and Electronic Publication Services for Election Publicity Pamphlets

The City of Casa Grande, Arizona, is seeking a vendor to provide comprehensive printing, mailing, and electronic publication services for election publicity pamphlets for Fiscal Year 2026-2027. - Government Buyer: - City of Casa Grande, Office of the City Clerk - Products and Services Requested: - Printing of approximately 20,000 election publicity pamphlets (8.5 x 11 inches, up to 38 pages, saddle-stitched, one color title page, double-sided, 50# uncoated paper) - Mailing services including addressing, sorting, postage, and delivery to all registered voter households in Casa Grande - Preparation of an accessible electronic HTML version of the pamphlet (WCAG compliant) for the city's website - Additional pamphlets and supplemental mailings as needed for special elections or extra quantities - Notable Requirements: - Vendor must coordinate with the City Clerk and/or Pinal County Recorder for accurate mailing lists - Strict adherence to statutory mailing deadlines; penalties apply for late delivery - Per-election production cycles may be required if additional special elections are called - Vendor must provide proofs, samples, and maintain responsive communication with the City - Extra printed pamphlets not mailed must be delivered to the City Clerk's Office - No specific OEMs or vendors are named in the solicitation - The opportunity is open to commercial print and mail service providers with experience in large-scale, time-sensitive government mailings

Description

The City of Casa Grande is soliciting bids for the printing, postage, and mailing services of election publicity pamphlets for the Fiscal Year 2026-2027. The initial election is scheduled for November 3, 2026, concerning a Franchise Agreement with Arizona Public Service (APS), with potential additional special elections during the fiscal year. The project includes printing approximately 20,000 pamphlets, mailing them to households with registered voters, and providing an electronic version compliant with accessibility standards. The vendor must comply with statutory deadlines, including mailing by September 19, 2026, and provide timely communication and penalties apply for late delivery.

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