Minnesota Supplier Systems #2000018399

Minnesota Solicitation for Conference Venue and Services for Family Child Care Providers (2026 & 2027)

This opportunity seeks a venue and comprehensive conference services for the 'Shaping the Future for Family Child Care Providers' events in 2026 and 2027, led by the Minnesota Office of State Procurement. - Government Buyer: - Minnesota State, Admin/State Procurement, Office of the Ombuds for Family Child Care Providers - OEMs and Vendors: - No specific OEMs or vendors are named; open to qualified venues and service providers in Stearns, Benton, or Sherburne counties - Products/Services Requested: - Lodging for 100-125 attendees per night for each conference year - Meeting rooms for general sessions, breakouts, exhibitor/vendor space, mother's room, and prayer room - Catering services including breakfast, lunch, breaks, dinner, evening reception, and all-day beverage service for up to 250 attendees - Audio-visual equipment: projectors, microphones (handheld and lavalier), screens, Wi-Fi, and electrical access - Parking for attendees, with daily rates specified - Shuttle services if lodging, conference facility, and parking are not within 1/4 mile - Unique/Notable Requirements: - Venue must be located in Stearns, Benton, or Sherburne counties, Minnesota - Ability to accommodate all specified room and service needs for approximately 250 attendees - Detailed, itemized pricing for all services and clear cancellation policies - Contract covers two annual conferences, with an option to extend for an additional year

Description

This solicitation is a request for proposal to establish a contract for the Office of the Ombuds for Family Child Care Providers for the conference "Shaping the Future for Family Child Care Providers" scheduled for October 16-18, 2026, and October 22-24, 2027. The venue must be located in one of the Minnesota counties: Stearns, Benton, or Sherburne. The contract includes lodging, meeting rooms, catering, and other conference-related services for approximately 250 attendees. Responses must be submitted electronically via the SWIFT portal by June 25, 2026, and the event is a sealed bid.

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