Minnesota Supplier Systems #2000018407

Minnesota DNR Solicits Event Space, Lodging, and Catering for 2026 SNA Retreat near Ely, MN

The Minnesota Department of Natural Resources (DNR) is seeking bids for comprehensive event services to support the 2026 SNA Retreat near Ely, MN. - Government Buyer: - State of Minnesota, Department of Natural Resources (DNR) - Primary contact: Sheri Karpenko - Products and Services Requested: - Single occupancy lodging for up to 50 attendees for two nights - Event space rental, including: - Main meeting room for 50 attendees (square table setup) - Up to three breakout rooms with flexible seating - Exhibitor/vendor area - Audio-visual equipment setup and technical support (overhead projector, 8-10 foot screen, flip charts, Wi-Fi) - Catering services: - Hot buffet lunch (Day 1) - Boxed lunch (Day 2) - Full beverage service and meal accommodations for special dietary needs - Parking for attendees - Shuttle services if lodging, conference, and parking facilities are not within a quarter mile (provided at no additional cost) - Unique or Notable Requirements: - Facility must be within 15 miles of 34 S 2nd Ave E, Ely, MN - Facility must be clean, well maintained, and ADA compliant - State reserves the right to inspect the facility and review health inspection reports - All pricing must include applicable taxes, service fees, and gratuity - Special dietary accommodations and ADA compliance are mandatory - No specific OEMs or vendors are named; the opportunity is open to qualified local facilities and service providers meeting the specifications.

Description

The State of Minnesota Department of Natural Resources (DNR) is soliciting bids for event space with lodging and catering for up to 50 attendees. The event is scheduled for September 22-24, 2026, within 15 miles of 34 S 2nd Ave E, Ely, MN. The contract term is anticipated from June 15, 2026, through December 1, 2026. Responses must be submitted via the Supplier Portal by June 12, 2026, 2:00 PM CDT, and include all applicable taxes, service fees, and gratuity as per the attached price schedule.

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