SAM #W50S8T26QA017

Event Coordination Services for OKC Zoo After Dark Event for 137th SOW

This procurement seeks a vendor to coordinate and manage the OKC Zoo After Dark event for the 137th Special Operations Wing (SOW) of the Oklahoma Air National Guard. - Government Buyer: - U.S. Air Force, 137th Special Operations Wing, Oklahoma Air National Guard, Will Rogers Air National Guard Base - No specific OEMs or named vendors are required; the opportunity is open to qualified event coordination providers - Products/Services Requested: - Event coordination and management for a private evening event at the Oklahoma City Zoo for 1500-2000 attendees - Venue rental, parking, and vendor space setup (including six 8ft tables and chairs, breastfeeding room, first aid area, and restrooms) - Dinner meal vouchers for 500 adults (max $17 each) and 300 children (max $13 each), coordinated with Zoo Catering Services - Security services: two law enforcement officers from local agencies - Accessibility services: five electric convenience vehicles for handicap assistance - Sensory bags (Kulture City) for Exceptional Family Member Program families - Notable Requirements: - Contractor must carry all event expenses until final government acceptance - Event must be accessible, with accommodations for families with special needs - Coordination with zoo representatives for security and catering is required - Firm Fixed Price contract; award based on Lowest Price Technically Acceptable (LPTA) - Registration in SAM is mandatory for all offerors

Description

The 137th SOW at Will Rogers Air National Guard (WRANGB) is preparing to award a Firm Fixed Price Contract to a vendor for Event Coordination Services for OKC ZOO After Dark Event on Friday, 4 September 2026 from 5:30 PM – 9:30 PM CDT. This is the mandatory date and location in addition the contractor will carry the expense of the event until final acceptance is made by the Government upon the events conclusion.

Award will be conducted and evaluated under Simplified Acquisition Procedures. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: https://www.sam.gov/SAM/). Lack of registration in SAM will qualify contractor as ineligible for award. All responsible sources may submit a proposal in response to this solicitation, which shall be considered. Lowest Price Technically Acceptable (LPTA) will be considered for award. No DPAS Rating is assigned to this requirement. This solicitation is being issued as a Request for Quote (RFQ) for the purchase of Event Coordination Services of the OKC ZOO After Dark event.

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