SAM #RFI26PUB

FLETC RFI: Leasing and Full-Service Support for Digital Production Copiers, Scanners, and Wide Format Printer

This opportunity is a Request for Information (RFI) from the Federal Law Enforcement Training Centers (FLETC) for the leasing and full-service support of light digital production black and white and color copiers/duplicating machines, as well as a wide format printer/scanner, to support business and training needs across all Training Delivery Points and partner organizations. - Government Buyer: - Federal Law Enforcement Training Centers (FLETC), Mission and Readiness Support Directorate (MRSD), Student Services Division (SSD), Publishing Services Branch (PUB) - Products/Equipment Requested: - 2 Black & White Digital Production Copiers (≥300 IPM, Energy Star & 508 compliant) - 1 Black & White Digital Production Copier with Duplicator (≥135 IPM, Energy Star & 508 compliant) - 3 Light Digital Production Color Copiers/Duplicators (≥130 IPM, Fiery Color Pass RIP, 8GB+ memory, 24,000+ sheet capacity, Energy Star & 508 compliant) - 1 High-Speed, High Quality Production Black & White Scanner (up to 125 PPM/260 IPM) - 1 Wide Format Printer/Scanner (up to 48" roll width, color toner, 600-650 ft/roll, Energy Star & 508 compliant) - Services Requested: - Delivery, installation, configuration, and five days of operator training - Full-service maintenance and repair (parts, labor, software, preventive maintenance, service calls, consumables except paper) - 4-hour response time for service calls during business hours, 95% uptime requirement, machine replacement if underperforming, toll-free support, and annual maintenance report - End-of-term tear down and removal - Unique/Notable Requirements: - All equipment must be Energy Star and Section 508 compliant - Equipment must support a range of file formats (MSOffice, PDF, TIFF, JPEG, PS, Adobe Suite for color units) - Minimum memory and paper capacity requirements specified - Consumables include toner and staples, but not paper - Vendors must provide a Rough Order of Magnitude (ROM), capability statement or retailer authorization, and references - No specific OEMs or brands are named, but requirements suggest compatibility with leading commercial copier and printer manufacturers.

Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ) nor a promise to issue an RFP or other solicitation. Furthermore, those who respond to this RFI should not anticipate feedback about its submission, other than acknowledgment of receipt. This RFI does not commit the Government to contract for any supply or service. The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) is not seeking proposals at this time. Respondents are advised that the U.S. Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the expense of the respondent. Not responding to this RFI does not preclude participation in any future solicitation. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Objective-The Mission and Readiness Support Directorate (MRSD), Student Services Division,(SSD), Publishing Services Branch (PUB) supports the Federal Law Enforcement Training Centers (FLETC's) mission by providing reliable, maintainable, accessible, and secure light digital production black and white & color copiers/duplicating machines to support both FLETC's business and training requirements for all Training Delivery Points (TDP) & its partner organizations. RFI Response FLETC is seeking information on furnish all labor, equipment, materials and transportation necessary to provide leased copiers systems and full-service support. This includes delivery, installation, configuration, operator training, preventive maintenance repair services, service calls, consumables including staples, (except copying paper) and end of term tear down/ removal. Attached is the draft Performance Work Statement (PWS). Submissions should include a Rough Order of Magnatude (ROM), a capability statement or retailer authorization statement if applicable, references of prior actions, and a draft or review of the current PWS. Submission of a ROM does not constitute a commitment on behalf of the Government and will be used for pricing information only. Pricing should include all requirements and should list any assumptions. No assumptions will be made on by the Governement regarding addtional costs.  

RFI Response Instructions -Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include: 1. The RFI title in the subject line 2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached. 3. All content must be provided in Microsoft Word or PDF format. 4. The company information page shall include the following information: - Company Name - Socio-economic status - DUNS number, UEI number, and CAGE code - Point-of-Contact information for technical questions - Point-of-Contact information for contractual questions - Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)

Questions and responses on this RFI must be sent via email to the following:

Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov

De'Shawn A Brown, Printing Services specialist - deshawn.a.brown@fletc.dhs.gov

Questions must be submitted by 12:00 PM EDT, June 15, 2026. Include the RFI title in the subject line of your email when submitting questions. Responses to this RFI must be sent via email to the email address above no later than 5:00PM EDT, June 17, 2026.

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