SAM #W912L926Q9003

Turnkey Audio-Visual System Procurement and Installation for Indiana Intelligence Center

This opportunity is for the procurement and installation of a turnkey Audio-Visual (AV) system at the Indiana Intelligence Center (INIC). - Government Buyer: - Indiana Intelligence Center (INIC), under the Indiana National Guard Bureau, DEPT OF DEFENSE, DEPT OF THE ARMY - Products Requested: - Direct View LED Video Wall (approx. 5.5' x 20', pixel pitch 1.25mm or finer, 32:9 aspect ratio) - Video Wall Controller (supports ~4800x1340 resolution, multiple windowing layouts) - AV Matrix Switcher (4K, minimum 8 inputs) - Dual-Lens PTZ Camera (audience and presenter views) - Confidence Monitors (2x 55-inch 4K, TAA-compliant) - Status Monitors (2x 55-inch) - Articulating Wall Mounts (4x for 55-inch displays) - Workstations (3x, non-classified, each with HDMI capture card) - Audio System Kit (DSP/Amplifier, 4 ceiling microphones, 8 ceiling speakers, TAA compliant) - Control System Hardware Kit (JITC-certified, touch panels, microphones/WiFi/Bluetooth disabled) - Equipment Rack (44RU, locking, cooling) - Uninterruptible Power Supply (1500VA, rack-mountable) - Power Distribution Unit (rack-mountable) - All necessary plenum-rated cabling and connectors - Services Requested: - Decommissioning of existing equipment - Delivery, installation, programming, testing, commissioning - One 1-hour on-site training session for INIC personnel - Unique/Notable Requirements: - All equipment must be new, fully compatible, and integrated into a single functional system - Trade Agreements Act (TAA) compliance required for specified components - JITC certification required for control system hardware - Microphones, WiFi, and Bluetooth must be physically removed or permanently disabled on control hardware - No specific OEMs or vendors are named in the solicitation - All work to be completed within 90 days of contract award

Description

Combined Synopsis/Solicitation for INIC Audio-Visual System

NAICS Code: 334310 - Audio and Video Equipment Manufacturing

Product Service Code (PSC): 5821 - Radio and Television Communication Equipment, Airborne

Solicitation Number: W912L9-26-Q-9003

Set-Aside: Total Small Business Set-Aside

Posting Date: June 03, 2026

Site Visit RSVP Deadline: June 11, 2026, 4:00 PM EDT

Site Visit Date: June 15, 2026, 10:00 AM EDT

Response Date: June 29, 2026, 5:00 PM EDT

Contact Point: Brian Williams, Email: brian.williams132.civ@army.mil

Place of Performance: Indiana Intelligence Center (INIC), Building #7, Stout Field, Indianapolis, IN USA

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation: This solicitation is a Request for Quotations (RFQ). The procuring agency intends to award a firm-fixed-price contract for the procurement, delivery, and installation of a complete, turnkey Audio-Visual (AV) system.

Contract Type: This is a Firm-Fixed-Price (FFP) procurement.

CLIN Structure:

CLIN 0001: INIC Turnkey Audio-Visual System. Quoters shall provide a firm-fixed-price for all hardware, materials, and incidental services required to deliver and install a complete and functional AV system in accordance with the Purchase Description below.

Requirement: A detailed description of the required supplies and incidental services is provided in the "Schedule of Supplies/Services" section below. All items must be new, fully compatible, and integrate into a single functional system. Key compliance requirements include the Trade Agreements Act (TAA) and JITC certification for specified components.

Award Basis: The Government will award a contract resulting from this RFQ to the respon5610sible vendor, whose quote, conforming to the RFQ, is determined to be the most advantageous to the Government, with consideration given to technical acceptability and price.

Submission Requirements: Quotes must include the following information to be considered for award:

Company Name, Street Address, City, State, and Zip

CAGE Code and Unique Entity ID (UEI)

Technical specifications for all proposed equipment, demonstrating compliance with the salient characteristics listed below.

A total firm-fixed-price for CLIN 0001.

Any applicable Discount Terms.

Submission Deadline: Quotes are due by 5:00 PM EDT on June 29, 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil

Schedule of Supplies/Services:

Qty      Item    Minimum Salient Characteristics

1 - Direct View LED Video Wall - Approx. Dimensions: 5.5’ (H) x 20’ (W); Pixel Pitch: 1.25mm or finer; Aspect Ratio: 32:9.

1 - Video Wall Controller - Capable of processing signals for a ~4800x1340 resolution wall and managing multiple windowing layouts.

1 - AV Matrix Switcher - 4K capable; configurable for a minimum of 8 inputs and multiple outputs.

1 - Dual-Lens PTZ Camera - Pan-Tilt-Zoom camera providing both audience and presenter views in a single housing.

2 - Confidence Monitors - 55-inch 4K TAA-compliant displays.

2 - Status Monitors - 55-inch displays for classification level indicators.

4 - Articulating Wall Mounts - Sized to support 55-inch displays.

3 – Workstations - Non-classified, configured for collaboration, each with an HDMI capture card installed.

1 - Audio System (Kit) - Must include: (1) DSP/Amplifier, (4) flush-mount ceiling microphones, and (8) flush-mount ceiling speakers. Must be TAA compliant.

1 - Control System Hardware (Kit) - Must be JITC-certified. Includes: (2) 10" wall-mount touch panels, (2) 7" scheduling panels, (1) 10" tabletop touch panel. Microphones, WiFi, and Bluetooth must be physically removed or permanently disabled.

1 - Equipment Rack - 44RU with caster base, locking front door, and integrated fan top for cooling.

1 - Uninterruptible Power Supply (UPS) - 1500VA, rack-mountable.

1 - Power Distribution Unit (PDU) - Rack-mountable.

Lot - Cabling & Connectors - All necessary plenum-rated signal cabling (CAT6 or better), power cords, and connectors for a complete installation.

Lot - Incidental Services - Includes decommissioning of existing equipment, delivery, installation, system programming, testing, commissioning, and one 1-hour training session. Period of performance shall not exceed 90 days from award.

Site Visit Information

A site visit is scheduled for June 15, 2026, at 10:00 AM EDT.

RSVP Required: Interested parties must RSVP by June 11, 2026, at 4:00 PM EDT by contacting Brian Williams at brian.williams132.civ@army.mil. The email subject line must read: "Site Visit RSVP for INIC AV System".

Required Information: Provide the full name and company affiliation for all proposed attendees in the RSVP.

Security: All attendees must present a valid government-issued photo ID upon arrival. Contractors must comply with all local security and access procedures at the INIC.

A site visit is highly encouraged. Offerors are urged to inspect the site where the requirement is to be performed. In no event shall failure to inspect the site constitute grounds for a claim after contract award (in accordance with FAR 52.237-1, Site Visit).

View original listing