Palm Springs Planet bids #142113

Palm Springs Council Chamber AV System Modernization Solicitation

The City of Palm Springs is seeking bids for a comprehensive upgrade of its City Council Chamber audio visual (AV) system. - Government Buyer: - City of Palm Springs, Procurement Department - Products/Services Requested: - Fully integrated, broadcast-grade AV system for the City Council Chamber - System must support: - In-person, hybrid, and broadcast-based public meetings - Zoom Room functionality - Granicus One Agenda Management and voting integration - Streaming to PEG, YouTube, Swagit, and other platforms - Accessibility and assistive listening features - Overflow room operation - One-person operational control workflows - Replacement of current system, which uses proprietary Votelynx-based control and voting software, specialized hardware, and legacy Windows-based platforms - Unique/Notable Requirements: - No specific OEMs mandated; open to qualified AV manufacturers and integrators - System must improve reliability, simplify operations, standardize technology, and be scalable for future needs - Contractor responsible for all work, testing, and training to ensure operational readiness before the first City Council meeting after the recess - Product Line Item: - Council Chamber AV System Upgrade (Lump Sum): 1 unit - Submission Details: - Bids must be submitted electronically with all required forms as specified in the IFB

Description

The City of Palm Springs is seeking bids from qualified firms to provide a fully integrated council chamber audio visual system that supports in-person, hybrid, and broadcast-based public meetings. The existing AV system is outdated and experiencing operational issues, necessitating a modernized, broadcast-grade system. The new system must support Zoom Room functionality, Granicus One Agenda Management and voting, streaming to multiple platforms, accessibility features, overflow room operation, and simplified control workflows. The project must be completed before the City Council recess from July 9, 2026, to August 25, 2026, ensuring readiness for the August 26, 2026 meeting.

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