SAM #36C24826Q0711

5-Year Armored Car Services Solicitation for West Palm Beach VA Medical Center

This opportunity is for a five-year contract to provide armored car services for the West Palm Beach VA Medical Center. - Department of Veterans Affairs (Network Contracting Office 8) is seeking proposals for regular armored car services. - Services required: pickup and delivery of cash and change orders between the VA Medical Center and Wells Fargo Bank in Palm Beach Gardens, FL. - Service frequency: three times per week (Monday, Wednesday, Friday). - Total service instances: 156 per year, for five years (base year plus four option years). - Contractor requirements: - Must be licensed under Florida Chapter 493. - Must carry comprehensive insurance (Armored Car All Risk Cargo, Commercial General Liability, Commercial Automobile Liability, etc.). - Must provide all labor, equipment, materials, and supervision. - Must adhere to strict security and safety protocols while on VA property. - No specific OEMs or vendors are named; this is a service contract, not a product procurement. - Place of performance: West Palm Beach VA Medical Center; banking transactions at Wells Fargo Bank, Palm Beach Gardens, FL. - Estimated contract value likely ranges from $250,000 to $500,000 over five years, based on industry standards for armored car services. - Potential competitors include Brinks, GardaWorld, and Loomis, all of whom provide similar armored transport services. - No product line items; all line items are for recurring service instances.

Description

36C24826Q0711 Page 1 of Performance Work Statement WPB_ ARMORED CARS SERVICE 1. Introduction The Government requires Armored Car Services to pick up/drop-off all collected monies from the West Palm Beach VA Medical Center's Agent Cashier and Veterans Canteen Service (VCS) to the chosen financial institution. The services will also include the delivery of change orders (coin currency) to the Agent Cashier and Veterans Canteen Service, in support of the West Palm Beach VA Healthcare System. 2. Description/Scope/Objective The Contractor shall provide all labor, equipment, tools, materials, supervision, and other items and services to perform the work as defined in the Performance Work Statement. The Contractor shall pick up deposits and drop off change orders three times per week at the West Palm Beach VA Medical Center, for both the Agent Cashier and the Veterans Canteen Service. The West Palm Beach VA Medical Center is located at 7305 North Military Trail, West Palm Beach, Florida 33410. The Contractor personnel shall always display a picture ID badge while on Medical Center grounds and shall take all precautions necessary to protect staff and patients while performing armored services. 3. Specific Tasks The service locations include the Canteen Service Office on the first floor in Room 1C-237 and the Agent Cashier's office in Room 1B-119 at the VA Medical Center, 7305 N. Military Trail, West Palm Beach, FL 33410. Services shall be provided every Monday, Wednesday, and Friday unless otherwise directed by the Contracting Officer for the duration of the contract period. The banking institution for this contract is: Wells Fargo Bank 4480 Northlake Blvd Palm Beach Gardens, FL 33410 Phone: 561-838-5644 Banking The Contractor shall drop off and pick up deposits at the above bank location. They shall also pick up and deliver any money orders, change orders, or supplies from the bank to the appropriate locations (either Agent Cashier or VCS). Delivery times for change drop-off shall be between 8:30 AM and 10:30 AM on designated days or as directed by the Contracting Officer and/or the Contracting Officer's Representative (COR). Pickup of cash deposits shall also be between 8:30 AM and 10:30 AM on the specified days or as directed. Contractor personnel will take all necessary safety precautions during transportation. While inside the medical facility, they shall maintain high awareness of safety and privacy for patients, visitors, and staff. Licensure The contractor shall be licensed under Chapter 493 by the Florida Department of Agriculture and Consumer Services and shall provide proof of licensure to the contracting officer within 7 days of contract award. Insurance The contractor shall maintain an Armored Car All Risk Cargo Transportation and Storage Insurance Policy from a licensed insurance company in Florida and the contractor's home state, rated A- or better by A.M. Best. The policy shall include coverage for Theft, Disappearance, Destruction, Forgery, Employee Dishonesty, and Property other than Money and Securities, with a minimum of 120 days to file a proof of loss. It shall also include temporary employees in the definition of employees. A certificate of insurance shall be provided before service begins. The contractor shall assume liability if insurance is canceled or lost. The Commercial General Liability policy shall be maintained with a minimum of $1,000,000 per occurrence and $3,000,000 in total, naming the VA Medical Center as additional insured. The policy shall include coverage for Products and Completed Operations. The Commercial Automobile Liability shall have a minimum of $1,000,000 Combined Single Limit. Other liabilities include insurance for deposits and change funds, covering coin, currency, and checks up to $50,000 per occurrence, and reconstruction of checks up to $25,000 per occurrence. The contractor shall also have motor carrier liability as required by Florida law. Damage or loss reports shall be furnished within 36 hours, and the agency shall assist in recovery efforts. 8. Performance Monitoring POC monitors contractor performance by verifying with Cashier and Canteen that work was completed as per the contract. Routine weekly communication is maintained for verification. 9. Security Requirements VA Form 2280 submitted to ISO. 10. Government-Furnished Information (GFI) Notification of Federal Holidays: New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day The VA will provide a security escort from each pickup area within the hospital if necessary. The Contractor shall contact VA Police (561-422-7312) at least one hour prior to arrival if required. Insurance is required by the Vendor. 11. Place of Performance The Department of Veterans Affairs West Palm Beach Medical Center 12. Delivery Schedule VA will ensure all deposits and documentation are ready for pickup on Monday, Wednesday, and Friday. B.2 Price Schedule CLIN Description of Service Est. Quantity Unit Unit Price Amount 0001 BASE YEAR. Pick Up Monies / Drop off Monies / Delivery Monies M-W-F. Arrival & Departure Check-In: Medical Center's Agent Cashier and the Canteen areas to the chosen financial institutions in PWS. Delivery of change order(s) (coin currency). 156 JB 1001 OPTION YEAR 1. Same services as above. 156 JB 2001 OPTION YEAR 2. Same services as above. 156 JB 3001 OPTION YEAR 3. Same services as above. 156 JB 4001 OPTION YEAR 4. Same services as above. 156 JB Total B.3 Delivery Schedule ITEM NUMBER QUANTITY DELIVERY DATE 0001 BASE 156 August 2026 through August 2027 1001 OPTION YEAR 1 156 August 2027 through August 2028 2001 OPTION YEAR 2 156 August 2028 through August 2029 3001 OPTION YEAR 3 156 August 2029 through August 2030 4001 OPTION YEAR 4 156 August 2030 through August 2031 (End of Addendum to 52.212-4) SECTION C - CONTRACT CLAUSES ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses incorporated by reference (by Citation Number, Title, and Date) have the same force and effect as if given in full text. The Contracting Officer will provide full text upon request. The following clauses are incorporated into 52.212-4 as an addendum: C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS (MAY 2024) The Contractor shall comply with various FAR clauses listed, which implement laws or executive orders applicable to commercial products and services. These include clauses on confidentiality, cybersecurity, telecommunications, labor standards, and more, with detailed references and requirements. FAR Number, Title, Date 52.217-8, OPTION TO EXTEND SERVICES, NOV 1999 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT, MAR 2000 52.204-7, SYSTEM FOR AWARD MANAGEMENT, OCT 2018 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE, AUG 2020 852.201-70, CONTRACTING OFFICER'S REPRESENTATIVE, DEC 2022 852.215-71, Evaluation FACTOR COMMITMENTS, OCT 2019 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING, AUG 2020 852.239-75, INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE, FEB 2023 C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates clauses by reference with the same effect as full text. Full text available at: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The Contractor shall not imply VA endorsement in advertising. C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The VA reserves the right to designate an Administrative Contracting Officer (ACO) for contract administration, with responsibilities outlined in a delegation letter. C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) This clause details procedures for electronic payment requests, including definitions, transmission methods, and exceptions for certain circumstances.

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