Coconino County Ionwave #2026-111

Coconino County Public Works Asset and Maintenance Management System (AMMS) Solicitation

Coconino County Public Works is seeking proposals for a comprehensive Asset and Maintenance Management System (AMMS) to modernize and streamline its asset, fleet, road, and maintenance operations. - Government Buyer: - Coconino County, AZ (Public Works Department and Purchasing) - OEMs and Vendors Mentioned: - Notable vendors and OEMs expressing interest include ExhibitOne Corp, FASTER Asset Solutions, FSH Technologies, OpenGov, RICEFW TECHNOLOGIES INC, and Ron Turley Associates, Inc. - Products/Services Requested: - Asset and Maintenance Management System (AMMS) software - Centralized asset registry and lifecycle tracking - Work order management (preventive and reactive) - Fleet and road management modules - Inventory and fuel tracking - Mobile and offline field access for 10-15 mobile users (30-50 total users) - Standard and custom reporting - Integration with Tyler/Munis (ERP) and ESRI ArcGIS (GIS) - Security features: role-based access, SSO integration - Implementation services (planning, configuration, data migration, integration, testing, go-live support) - Training services (role-based, in-person, virtual, and self-paced) - Ongoing technical support and maintenance - Unique or Notable Requirements: - System must support both field and office users with offline mobile capability - Integration with existing county systems (Tyler/Munis and ESRI ArcGIS) is mandatory - Security requirements include SSO and role-based access controls - Award criteria include quality, product uniformity, and past performance, not just price - Contract may be used by other local agencies via cooperative purchasing - Place of Performance/Delivery: - Coconino County, primarily in Flagstaff and Williams, AZ; main office at 219 East Cherry Avenue, Flagstaff, AZ 86001

Description

Coconino County, AZ is soliciting proposals for an Asset and Maintenance Management System (AMMS) to support public works operations. The procurement includes a comprehensive system to manage assets, maintenance, fleet, roads, inventory, and reporting with integration capabilities. A pre-proposal meeting will be held via Teams, and proposals must be submitted through the county's online platform by July 15, 2026. Award decisions will consider factors beyond price, including quality and past performance, and may not necessarily go to the lowest bidder.

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