SAM #SP4510-26-Q-1014

Maintenance Services for Material Handling Equipment (MHE) – DLA Disposition Services Jacksonville & Eglin

This opportunity seeks maintenance services for a diverse fleet of Material Handling Equipment (MHE) at DLA Disposition Services locations in Jacksonville and Eglin. - Government Buyer: - Defense Logistics Agency (DLA) Disposition Services, Department of Defense - OEMs (Original Equipment Manufacturers): - Hyster (forklifts) - Hoist (forklifts) - Mitsubishi (forklifts) - Volvo (front end loaders) - Tennant (street and warehouse sweepers) - Nilfisk-Advance (warehouse sweepers) - Polaris (utility task vehicles) - Vantage (low speed electric vehicles) - Products/Equipment Requested (by part number and quantity): - Hyster Forklifts: H155FT (1), H250HD2 (1), H60FT (2) - Hoist Forklifts: P360 (1), P550 (1) - Mitsubishi Forklifts: ESR20N2 (4), FBC22N (2), FD30N (3) - Volvo Front End Loaders: L90 (2) - Tennant Sweepers: SENTINEL W4 (1), 800 (1) - Nilfisk-Advance Sweeper: CS7010 (1) - Polaris Utility Task Vehicle: BRUTUS (1) - Vantage LSEV: LIV9DR (1) - Services Requested: - Preventative and corrective maintenance repair services for all listed MHE - Scheduled preventive maintenance (fixed price) - Unscheduled corrective maintenance (time and materials) - Unique/Notable Requirements: - Small business set-aside - Firm Fixed Price, Time and Material IDIQ contract structure - Base period of 12 months with two 12-month option periods (up to 3 years total) - Strict quote submission formatting and past performance evaluation - All equipment details, including serial numbers and years, are specified in attachments

Description

Combined Synopsis/Solicitation for Commercial Products or Services This document is prepared in accordance with part 12 and constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The solicitation number is SP451026Q1014, issued as a Request for Quotation (RFQ). This acquisition is set aside for small business concerns. It incorporates provisions and clauses by reference, which can be accessed electronically at www.acquisition.gov. NAICS Code and Contract Details NAICS Code: 811310 Size Standard: $12,500,000 Set aside: 100% for Small Business Performance Period: One (1) 12-month base period plus two (2) 12-month option periods Contract Type: Firm Fixed Price, Time and Material, Indefinite Delivery Indefinite Quantity (IDIQ) Total Contract Length: Not to exceed three (3) years Background The primary mission of the Defense Logistics Agency (DLA) Disposition Services is to dispose of Department of War (DoW) excess and surplus property generated by military services. This is achieved through reutilization, transfer, donation, sale, or disposal. DLA Disposition Services Headquarters is located in Battle Creek, Michigan, with various field sites worldwide. The agency manages the DoW Surplus Property Program. Scope of Work DLA Disposition Services seeks Preventative and Corrective Maintenance Repair services on Material Handling Equipment (MHE). Requirements are detailed in Attachment 1 - Performance Work Statement. Delivery, acceptance, and FOB points are also specified in the same attachment. A list of line-item numbers, items, quantities, and units of measure, including options, is provided in Attachment 4 - Price Schedule. The list of applicable solicitation provisions and clauses is in Attachment 6 - Provisions & Clauses. This is a Firm Fixed Price, Time and Material contract. Pricing must be fixed for scheduled preventive maintenance. Time and materials will only apply to unscheduled corrective maintenance, including parts and labor hours. Equipment to be serviced is listed in Attachment 2 - Jacksonville and Attachment 3 - Eglin. The solicitation and related provisions are under the Federal Acquisition Regulation (FAR) - Revolutionary FAR Overhaul (FAR RFO). Submission Instructions Email quotes to esteban.m.gancer@dla.mil. 52.212-1 Instructions to Offerors — Commercial Products and Commercial Services Instructions to Offerors — Commercial Products and Commercial Services (Deviation Date) Submit quotes via email to esteban.m.gancer@dla.mil by the specified deadline. Late submissions are at the risk of the offeror. Ensure all pages are received before the deadline. Email submissions by 5:00 pm ET one business day prior are encouraged. Offerors must include the applicable CAGE code and UEI number with their price submission. Submission of Offers Signed and dated offers must be submitted before the exact deadline. Include: solicitation number, offeror’s name, address, phone, UEI, CAGE, EFT indicator (if applicable), evaluation information, certifications, and a statement of agreement with terms. Period for Acceptance The offeror agrees to hold prices firm for 60 days unless otherwise specified. Late Submissions, Modifications, and Withdrawals Responsibility to submit on time rests with the offeror. Late offers are generally not considered unless received before award and accepted by the Contracting Officer. Offers can be withdrawn before award via written notice. Contract Award The government intends to evaluate offers and award without discussions. The initial offer should be the best. The government may reject any or all offers and waive minor irregularities. Debriefings If requested, the government will disclose evaluation details, including technical ratings, cost, ranking, rationale, and product details. Site Visits Site visits are not supported before the response deadline. Additional Instructions for 52.212-2 and 52.212-1 Quote Submission Format and Content Complete Attachment 4 - Price Schedule. Quotes must be valid for 90 days. Submit in electronic format (Word, Excel, PDF). Separate quotes into Volume 1 (technical specifications and price schedule) and Volume 2 (Past Performance Questionnaire). Electronic files should identify volume. Evaluation — Commercial Items Volume 1 includes technical and price submissions. Volume 2 includes Past Performance data and questionnaires. References must be current and relevant, with contact details provided. Past Performance questionnaires are to be submitted by references directly to the Contracting Officer before the deadline. The government will not evaluate references without completed questionnaires. Offerors must identify if they have no past performance to report. Evaluation Factors The government will award based on the most advantageous offer considering price and past performance. Past performance is more significant than price. The trade-off process considers the quality of past performance and price, with past performance being significantly more important. Relevancy of past performance is assessed, and confidence ratings are assigned (e.g., Substantial, Satisfactory, Limited, No, or Unknown Confidence). The government may consider information from sources other than the offeror’s submission, including past clients and agencies. Offerors with no relevant past performance will receive a Neutral rating. Price Evaluation Price will be evaluated for reasonableness but not scored numerically. Competition and Price The government may limit evaluation to the most competitive quotes. Higher-priced quotes may not be evaluated if lower-priced, higher-rated quotes are available.

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