Pasadena Opengov #2026-Informal-0241

ArtNight Docent Coordinator Services for City of Pasadena

The City of Pasadena's Planning & Community Development Department is seeking a qualified service provider to coordinate docents for two ArtNight events. - Buyer: Planning & Community Development Department, City of Pasadena - Scope of Work: - Develop outreach and recruitment materials for ArtNight docents - Revise and prepare training documents and packets - Organize, plan, and conduct training sessions (8 sessions total) - Assign routes and communicate with docents - Supervise and coordinate volunteers during events - Provide post-event reports for each ArtNight - Estimated at 100 hours of work, requiring evening and onsite presence at Pasadena City Hall before, during, and after each event - No specific OEMs or vendors are named; this is a service-based opportunity - Notable requirements: - Submission of a one-page letter of interest - One-page summary of relevant experience in art or cultural event volunteer coordination and training - Mini-Grants available for smaller organizations to perform at larger venues during the events

Description

The City of Pasadena is seeking proposals for an ArtNight Docent Coordinator for FY2026-2027. The coordinator will manage outreach, training, scheduling, and coordination of ArtNight Docents for two events in October 2026 and March 2027, each from 6-10 pm. The role requires evening availability, onsite presence at Pasadena City Hall before, during, and after events, and an estimated 100 hours of work. Interested parties should submit a letter of interest and experience summary, with estimated hours and availability details. Mini-Grants are available for smaller organizations.

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