Santa Ana Watershed Project Authority Planetbids #142748

SAWPA Seeks Cloud-Based ERP Solution and Implementation Services

SAWPA is seeking proposals for a cloud-based financial software solution and associated implementation services to replace its legacy Microsoft Dynamics GP 2018.6 system. - Government Buyer: - Santa Ana Watershed Project Authority (SAWPA), a joint powers authority serving the Santa Ana River Watershed in California - Products/Services Requested: - Cloud-based ERP/financial software solution to cover: - General Ledger, Accounts Payable/Receivable, Budgeting, Project and Grant Accounting, HR, Payroll, Financial Reporting - Integration with existing systems: US Bank Single Point, DWR State System, KLIR, DocuSign, OnBase, and others - Custom actions such as the 'LAIF button' for fund cash distribution - Implementation services including: - System installation, configuration, customization, data migration, testing, training, go-live support, and post-implementation hyper-care - Detailed integration plans (REST API, file/SFTP, middleware), data flow, error handling, security controls, and third-party connector costs - Unique/Notable Requirements: - Over 250 functional requirements across eight areas, informed by consulting assessments - Emphasis on compliance, fund accounting, and robust integration with retained systems - No specific license or classification requirements - Multi-phase engagement with solution evaluation, vendor demonstrations, reference checks, and contract negotiation - OEMs and Vendors Mentioned: - Microsoft (as incumbent OEM for Dynamics GP) - No specific OEMs mandated for the new solution; open to all qualified cloud ERP providers - Place of Performance: - SAWPA headquarters in Riverside, California

Description

The Santa Ana Watershed Project Authority (SAWPA) is seeking proposals for cloud-based financial software and implementation services to replace their current Microsoft Dynamics Great Plains (GP) 2018.6 system, which is end-of-life and hosted on premise. The scope includes financial, project accounting, sales, purchasing, HR, payroll, and integrations with various ancillary systems. SAWPA has completed a comprehensive assessment identifying over 250 requirements across eight functional areas to inform this RFP. The project involves evaluating solutions, vendor demonstrations, reference checks, and contract negotiation with a planned work start in September 2026.

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