SAM #19UK5626Q0031

Fuel Oil Storage, Management System, and Preventive Maintenance Services for U.S. Embassy London

The U.S. Embassy London is seeking a contractor to provide both preventive maintenance services and supply a comprehensive fuel oil storage and management system for its Fuel Distribution Systems. - Government Buyer: - U.S. Department of State, American Embassy London - Contracting Officer Representative: Kasim Al Bayati, Mechanical Engineer - OEMs and Vendors Mentioned: - Pneumercator (TMS4000 monitoring system) - Phillips Fuel Systems (fuel oil pumps, control systems, strainers, gauges, leak detection switches, solenoid valves) - RCI Technologies (fuel polishing and recirculating systems, actuators, MODBUS interface, filters, water drain, chemical feed system) - TeSys (motor starters, control units) - Twido (programmable controllers) - Magelis (human machine interfaces) - Valvsys (electric actuators) - Products and Quantities: - 10,000-gallon vertical storage tank (1) - Remote fill assembly (1, RFTC3111) - Flexible connectors (4, FF20X18HMXM346) - Butterfly valves (4, DixBFVL400) - Ball valves (2, BVLH-BZ-14) - Leak and level monitoring system (1, TMS4000) - Phillips gear pump (1, SP24-130062) - Phillips duplex pump set (1, DP20-130062) - Phillips fuel fill point controller (1, FPC4-130062) - Phillips manual fuel removal pump (1, SP24-130062) - RCI fuel recirculating system (1, FRS 660-25-MTU-4) - RCI actuator and ball valve (1, 1001) - RCI MODBUS interface (1, 1026) - RCI spin-on filter (1, 1018-1) - RCI automatic water drain (1, 1011) - RCI automatic chemical feed system (1) - Phillips duplex strainers (2, 72-31D) - Phillips liquid filled gauges (4, PG-9767037) - Phillips float type leak detection switches (2, SMLS-1) - Phillips enclosed basin/tank room float type leak detection switches (2, ELS-80500-NO) - Phillips flow switch (1, FL-13-05) - Phillips bronze solenoid valves (4, 18A42) - TeSys U-Line motor starters (4, LUB12) - TeSys control units (4, LUCA12) - Twido programmable controller (1, TWDLCAA40DRF) - Magelis HMI (1, HMISTU655) - DM2500 series flanged ball valves (4, DM25) - Valvsys electric actuators (4, NL4) - Services Requested: - Annual preventive maintenance for the Fuel Distribution Systems, including inspection, maintenance, and component replacement - Up to four option years for continued annual service - Use of trained technicians, OEM parts, safety compliance, and detailed reporting - Unique/Notable Requirements: - Advanced leak detection and monitoring (Pneumercator TMS4000) - Automated controls and network integration (RCI MODBUS, Magelis HMI) - Warranty coverage from OEMs - Repairs excluded from preventive maintenance and require separate approval - Safety and regulatory compliance required

Description

The U.S. Embassy London requires preventive maintenance services for the Fuel Distribution Systems at the U.S. Embassy London as per the attached Statement of Work and accompanying documents.The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform the work.

An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made are firm fixed price type agreements and payments for services will be made after the services based on quantities and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank account.

There will be a site visit at the U.S. Embassy London on June 18th, 2026 at 10am BST. Please email procurement_box3@state.gov by COB June 15, 2026 to confirm attendance.

Any questions regarding this solicitation must be submitted to procurement_box3@state.gov by COB June 22, 2026.

Quotes are due by 5pm BST on July 7, 2026 and must be submitted via email to procurement_box3@state.gov with the subject "19UK5626Q0031 - Fuel Distribution ".

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