SAM #191NLE26I0026

GCS-200 Spare Parts for INL Kyiv – Sources Sought

This opportunity seeks vendors to supply GCS-200 spare parts for the Bureau of International Narcotics and Law Enforcement Affairs (INL) in Kyiv, Ukraine. - Government Buyer: - U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) - Contracting office located at 2201 C St NW, Washington, DC - OEM Requirements: - All spare parts must be manufactured by GCS (no aftermarket or third-party parts permitted) - Vendors must provide a valid letter of representation from GCS authorizing sales to the U.S. Federal Government - Products/Services Requested: - Spare parts for eight GCS-200 units - Technical specifications and quantities are referenced in an attachment (APPENDIX A), not detailed in the notice - Unique/Notable Requirements: - Delivery required within 180 days of contract award - All parts, accessories, and service must be available in Ukraine for at least one year - Compliance with ITAR and AECA regulations is mandatory - Proper pallet and box marking, and adherence to international shipping standards - No training or knowledge transfer required - Place of Performance/Delivery: - Kyiv, Ukraine (INL) - Contracting office in Washington, DC

Description

Sources Sought Notice:  191NLE26I0026 - INL Kyiv GCS 200 Spare Parts

(PSC: 1385; NAICS: 811310)

Background:

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. The requirement is to provide spare parts for  eight (8) GCS-200 units This acquisition will help equip the partner nation with much needed maintenance spare parts.

This Sources Sought notice is issued for planning market research purposes only, and does not constitute a solicitation for proposals, offers, bids, and/or quotes. This is not an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources and in determining if a Small Business set-aside of the solicitation is appropriate, as well as determining if delivery of the demolition equipment can be delivered within 180-days of a potential award. Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned.

The following information is requested in this RFI/Sources Sought:

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4.  SDVOSB/HUBZONE/8(a)/WOSB or other SBA certification for applicable NAICS;

5.  Statement of capabilities applicable to this requirement;

6. MUST SPECIFY DELIVERY TIME. If unable to deliver within 180-days, please specify reasonable delivery times

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of the firm's interest and capabilities.

This information is due no later than Tuesday, June 16, 2026, at 5:00 PM EST.

Primary Point of Contact:

Michele Coccovizzo Senior Contract Support Specialist CoccovizzoML@state.gov

Secondary Point of Contact:

Jamillah Timmons Contracting Officer TimmonsJ@state.gov

TECHNICAL SPECIFICATIONS:

See attached APPENDIX A for specifications and quantities

The offeror is responsible for obtaining all equipment requested directly from the manufacturer, with no aftermarket parts. The offeror is fully responsible for the delivery of safe, fully operational spare parts. Build on material for each Line Item can be found in Attachment 1. The spare parts offered must be for the GCS-200 systems, after market parts will not be accepted.

SERVICE AND MAINTENANCE

All parts, accessories, service and equipment – if applicable for the above items shall be available in Ukraine and obtainable within reasonable period (1 year minimum)

APPLICABLE DOCUMENTS

Vendor will demonstrate a valid letter of representation from GCS authorizing sales to the United States Federal Government.

TRAINING:

Will not be required.

KNOWLEDGE TRANSFER          

Not Applicable

DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

Delivery shall be made F.O.B. Destination as soon as possible but not later than one hundred and eighty (180) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award). FOB delivery shall be made coordinated with the COR and Dept of State Freight Forwarder Services (DFS).

This is a technical assistance project so no tax or custom fees are applied (project registration documents will be provided to vendors upon request).

Partial shipments of completed CLINs are authorized under close coordination with the Contracting Officer or the Contracting Officer’s Representative (COR). Once equipment has been properly inventoried, confirmed, palletized by the vendor then DFS will pick up pallets and prepare for shipment into Ukraine. 

Improperly marked shipments may be rejected by the Government, and the contractor shall be solely responsible for all costs associated with said deliveries and any required redeliveries. Boxes will be marked with color-specific labels (ex. Green) that properly identifies the end user.   The contractor must consult with the Government on proper pallet marking prior to delivery. All deliveries from manufacturers will be consolidated in Stockach, Germany by the vendor.

Examples of box and pallet markings are:

AMERICAN EMBASSY

INL Kyiv – POC Information

Order No.: TBD

CLIN

Description

Box #__ of __

Partner:      

Note: Each partner will have its own marking (color label). This information will be issued by COR post award.

PLEASE NOTE: 

All orders are ultimately intended for an overseas destination.  If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard.  Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and shall be corrected at the contractor’s expense.

Warranty:

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address.

Customs Clearance and Tax Exemptions:

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance in Colombia and tax exemption certificates from the Government of Ukraine in accordance with the packing, marking, and submission of documents as instructed herein.

Export License:

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. The contractor is responsible for producing all required paperwork and obtaining all required Export Licenses. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

Inspection And Acceptance:

The equipment shall be received from vendor warehouse in United States where it will be consolidated for shipping / pick up by INL freight forwarder.  The packing list of all equipment shall include at a minimum: description, brand name, serial number (if any), weight, and quantities. Partial Deliveries of completed contract line-item numbers (CLINs) will be accepted.

A factory / warehouse visit may be conducted by INL COR and/or delegated representatives to evaluate quality assurance, quality control, shipping control, physical inspection of randomly selected finished items prior to shipping. 

PERIOD OF PERFORMANCE (POP)

Performance period for this potential contract will be no more than 180 days from the date of award.  The Contractor shall interpret any reference made to days, as calendar days.

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