SAM #W9127N26QA101

Sole Source Procurement for Redtag LOTO Printers, Software, Training, Supplies, Support and Accessories for USACE Portland District

This notice announces a planned sole source procurement by the U.S. Army Corps of Engineers (USACE), Portland District for Redtag lock-out/tag-out (LOTO) printers, software, training, supplies, support, and accessories. - Sole source contract intended for Instamation Systems Inc., the only authorized vendor for Redtag products - Redtag LOTO system is the only solution approved for use on USACE CorpsNet per CIO/G-6 Approved Product Lists - Procurement is to replace end-of-life and unsupported LOTO systems, as required by USACE safety and occupational health regulations - Includes hardware (printers), software, supplies, training, support, and accessories for Hazardous Energy Control Program (HECP) management - No specific part numbers or quantities provided in the notice - USACE is accepting capability statements from other responsible sources, but intends to award to Instamation Systems Inc. - Place of performance and contracting office is USACE Portland District, Portland, Oregon

Technical and Business Details: - Redtag LOTO system is a specialized solution for lock-out/tag-out safety compliance - Instamation Systems Inc. is the sole source due to product approval and vendor exclusivity - Opportunity is primarily for replacement and upgrade of existing systems - No detailed line items or pricing information provided - Compliance with USACE safety regulations is a key requirement

Description

THIS IS A SPECIAL NOTICE PREPARED IN ACCORDANCE WITH FEDERAL ACQUISITION REGULATION (FAR) SUBPART 5.2 “SYNOPSES OF PROPOSED CONTRACT ACTIONS”

NAICS 541519, Other Computer Related Services

Response Deadline: 16 June 2026

The U.S. Army Corps of Engineers (USACE), Portland District (NWP) intends to negotiate/award a firm-fixed price (FFP) service, single source procurement to Instamation Systems Inc. for Hazardous Energy Control Program (HECP) management lock-out / tag-out Redtag printers, software, supplies, training, support and accessories to support Portland District facilities.

REASON FOR SOLE SOURCE ACQUISITION:

The statutory authority for this non-competitive acquisition is 10 USC § 3204(a)(1), RFO FAR 12.102(a), Soliciting from a single source for commercial purchases not exceeding the simplified acquisition threshold.

The purpose is to provide Hazardous Energy Control Program (HECP) management lock-out / tag-out Redtag printers, software, supplies, training, support and accessories to support Portland District facilities.

Background: US Army Corp of Engineers Portland District Navigation and Operating Projects have a Hazardous Energy Control Program (HECP) for lock-out/tag-out (LOTO) for all energized equipment, mandated by the USACE engineering manual EM 385-1-1 Safety & Occupational Health SOH Requirements Manual and engineering regulation ER 385-1-31 The Control of Hazardous Energy.  The existing LOTO system hardware and software company no longer exists, is at end-of-life and not supported. Purchase new hardware, software, training, accessories, and services. Redtag brand is the only approved LOTO hardware and software on the US Army Corp of Engineers CIO/G-6 Approved Product Lists for use on the CorpsNet.

Justification: Current system end of life and no longer approved for use on the CorpsNet. Redtag brand is the only approved LOTO hardware and software on the US Army Corp of Engineers CIO/G-6 US Army Corp of Engineers Approved Product Lists for use on CorpsNet. Instamation Systems is the only authorized vendor for Redtag hardware and software products. There exists other vendors of similar software that may perform similarly as Redtag, but none have been evaluated or approved for use on CorpsNet. Similarly, this software has been successfully used by other Districts and maintained by CIO/G-6 personnel.

Impact: HECP lock-out/tag out program is mandatory; failure to replace any of the lock-out/tag-out hardware and software will result in a district-wide stoppage of all preventive maintenance programs, future contracts, and ability to repair equipment.

The Government intends to solicit Instamation Systems Inc. directly for this project on or around 18 June 2026.  At this time, a solicitation does not exist.  All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

*NO PHONE INQUIRIES, PLEASE.

CAPABILITY STATEMENT SUBMISSION REQUIREMENTS

(PLEASE REVIEW ALL BELOW)

Point of Contact name, email address and phone number, CAGE code and DUNS number (if available);

In the event that the organization is a small business, please state the category of small business, such as 8(a), HUBZone, SDVOSB/VOSB, Women-Owned Small Business.

The Government will evaluate the capabilities of an interested party based on their ability to provide the required Redtag services.

Send responses, labeled as “W9127N26QA101 – Redtag Software and Support” to the following:

David.C.Boone@usace.army.mil

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