SAM #NOI-IHS1523565

Sole Source Elevator Maintenance and Emergency Services for Gallup Indian Medical Center

This procurement opportunity involves elevator preventive maintenance and emergency call back services for the Gallup Indian Medical Center in Gallup, New Mexico. - Government Buyer: - Department of Health and Human Services (HHS), Indian Health Service (IHS), Gallup Indian Medical Center - Contracting office: OMAS Strategic Buying Center - Professional Services - OEMs and Vendors: - TK Elevator Corporation (TKE) is the sole-source provider and OEM for two of the six elevators - Dover (OEM for four passenger traction elevators) - Products/Services Requested: - Preventive maintenance and emergency call back services for six elevators - 4 Dover passenger traction elevators (Main Hospital Building #2000; Serial Numbers: 9409062344, 9409071647, 9409072062, 9409072349) - 2 TKE hydraulic 3-stop elevators (Outpatient Clinic Building #2018; Serial Numbers: ER4227, ER4228) - Monthly inspections, repairs, lubrication, safety tests, and 24/7 emergency service (up to 35 callbacks per year) - Training for Gallup Maintenance Staff and detailed service reporting - Compliance with ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6, and hospital safety policies - Unique/Notable Requirements: - Sole-source justification: TK Elevator Corporation is the only identified capable provider after a Buy Indian Act waiver - All labor, travel, materials, and taxes included - Service must include both preventive and emergency response, with strict compliance to safety codes and hospital policies - No products are being purchased; this is strictly a service contract

Description

Notice of Intent to Sole Source – 7 Month FY26 Base with three 12 Month Calendar Year Options for Elevator Preventive Maintenance and Emergency Call Back Service for the Indian Health Service (IHS) Gallup Health Medical Center based in Gallup, NM

Description This is a combined synopsis/solicitation Notice of Intent to sole source for commercial services.  The acquisition will be pursued as a sole-source purchase award to TK Elevator Corporation. The authority for this noncompetitive award has been waived from the Buy Indian Act (25 U.S.C. 47; 25 U.S.C. 5307), as implemented by HHSAR Subpart 326.6 and FAR 6.302-5(b)(4), which allows the HIS to limit competition to Indian Economic Enterprises (IEEs) or ISBEEs, or make a sole-source award when only one responsible ISBEE is reasonably available. Since no IEE or ISBEEs can be identified to satisfy the IHS policy objective, after Sources Sought was published with no responses, and five companies listed as having GSA contracts and being specializing in elevator services listed as Native American or Alaskan Native status were contacted via email to ask for their capabilities and confirmation of IEE or ISBEE status, and no responses were received, a Buy Indian Act (BIA) waiver was processed and approved, this announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued. Only one vendor was identified to fulfill this requirement, a large business.

The Indian Health Service (HIS) within the Department of Health and Human Services (HHS) intends to award a firm-fixed-price purchase order on a sole-source basis to TK Elevator Corporation, located in Albuquerque, NM, to procure a base of 7 months of professional elevator maintenance service for the Gallup Health Medical Center.

The requirement is for the following:

Item

Description

Quantity

Period of Performance

1

The services sought notice is for elevator preventive maintenance support services for a total of six (6) elevators at the Gallup Indian Medical Center in Gallup, NM. Contractor services shall include monthly inspections of all six elevators to ensure continuous operations, and complete preventive maintenance work per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements, and provide emergency services 24 hours a day, 365 days a year with service callbacks.  A complete Statement of Work is attached with the full requirements outlined.

1

Jun 10, 2026 – Dec 31, 2026

2

Option Period One

1

Jan 1, 2027- Dec 31, 2027

Option Period One

1

Jan 1, 2027 – Dec 31, 2027

3

Option Period Two

1

Jan 1, 2028- Dec 31, 2028

4

Option Period Three

1

Jan 1, 2029- Dec 31, 2029

 A detailed Statement of Work (SOW) will be included as an attachment to this posting.

(ii) Justification for Sole Source The statutory authority for this sole-source award is 41 U.S.C. 1901(a)(1) as implemented by FAR 13.106-1(b)(1)(i), permitting other than full and open competition when only one responsible source and no other supplies or services will satisfy agency requirements. TK Elevator Corporation is the only source capable of providing the required services

The Indian Health Service (IHS) is the principal federal health care provider and health advocate for Indian people, and its goal is to raise their health status to the highest possible level. IHS provides a comprehensive health service delivery system for approximately 2.3 million American Indians and Alaska Natives (AI/AN) who belong to 573 federally recognized Tribes in 37 states.

The services sought notice is for elevator preventive maintenance support services for a total of six (6) elevators at the Gallup Indian Medical Center in Gallup, NM. Contractor services shall include monthly inspections of all six elevators to ensure continuous operations, and complete preventive maintenance work per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements, and provide emergency services 24 hours a day, 365 days a year with service callbacks.  A complete Statement of Work is attached with the full requirements outlined.

 (iii) Submission Information This is not a request for competitive proposals. However, all responsible sources may submit a capability statement which shall be considered by the agency. To be considered, responses must be submitted in writing to the Point of Contact named in this notice by June 5, 2026, at 5:00 PM Eastern Time.

All capability statements must be submitted via email to the Point of Contact listed in section (iv) of this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

(iv) Point of Contact

Primary Point of Contact: Dana Monroe, Contract Specialist       

Email: dana.monroe@hhs.gov

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