SAM #36C25626Q0854

Procurement of Panoramic Radiographic Imaging System for VA Medical Center Dental Service Line

The Department of Veterans Affairs is seeking a complete Panoramic Radiographic Imaging System for the Michael E. Debakey VA Medical Center Dental Service Line in Houston, Texas. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16 - Contracting office located at Galleria Financial Center, Houston, TX - Products & Services Requested: - One (1) complete panoramic radiographic imaging system - Features: 3D/2D digital panoramic high-definition imaging, low dose option, high-resolution imaging, user-friendly interface, VA system integration, smart connectivity, adjustable patient positioning, radiation safety compliance - Must comply with VA and FDA standards - On-site training for clinical and administrative staff (1 session) - On-site imaging services (1 session) - Labor for delivery, installation, removal, setup, calibration, and coordination with Biomedical Engineering and IT (1 service) - Unique/Notable Requirements: - Minimum 2-year warranty from acceptance - Training must occur within 5 business days of installation - System must integrate with VA systems and meet radiation safety standards - Place of Performance & Delivery: - Michael E. Debakey VA Medical Center, 2002 Holcombe Blvd., Houston, TX 77030 - Delivery location specified as Dental Services, BLDG 100 2nd Floor Room 303 - No specific OEMs or part numbers are mentioned; offerors must propose compliant commercial products. - SDVOSB set-aside; only Service-Disabled Veteran-Owned Small Businesses may compete.

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 08/27/2025].

This solicitation is a Total SDVOSB Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115, with a small business size standard of 1,000 Employees.

The FSC/PSC is 6520.

The Michael E. Debakey VA Medical Center in Houston, TX is seeking a Panoramic Radiographic Imagining System.

All interested companies shall provide quotations in section B.2 Price/Cost Schedule.  Please see section E.1 52.212-1 – Instructions to Offerors of the solicitation for additional requirements.  

Place of Performance/Place of Delivery

Address:

Michael E. Debakey VAMC 2002 Holcombe Blvd. Houston, TX 77030

Postal Code:

77030

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” [NOV 2023]

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

 Quoters shall list exception(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Eugene Jackson at Eugene.Jackson2@va.gov no later than 12:00P.M. CST on 05 JUN 2026. Please ensure you ask ALL questions.

Quotes are due no later than 16 JUN 2026 at 12:00PM CST and shall be submitted electronically via e-mail to the Contract Specialist, Eugene Jackson at eugene.jackson2@va.gov Additional Links:VA Homepage

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