Mchenry County Granicus #26-9253

Printing and Mailing Services for Permanent Vote by Mail Invitations – McHenry County, IL

McHenry County, Illinois is seeking a qualified firm to provide printing and mailing services for its Permanent Vote by Mail Invitation program. - Government Buyer: - McHenry County Procurement Division (County Clerk's Office) - Products/Services Requested: - Printing and mailing of approximately 190,000 Vote by Mail invitations - Black ink printing on provided materials - Personalization with voter name, address, voter ID, and bar-coded voter ID - Cutting, folding, inserting, and preparation of mail pieces - Sorting for postal rates and delivery to USPS - Includes all paper, envelopes, and services except postage - Quantities & Details: - 190,000 mail pieces to be produced and delivered - Unique/Notable Requirements: - Secure printing of bar-coded voter IDs - Delivery window for USPS: August 5-12 (year specified in RFP) - Proposals must include cost, project approach, and references - Postage estimates required, but postage itself is not included in the contract - OEMs/Vendors: - No specific OEMs or manufacturers are named; open to all qualified printing and mailing service providers

Description

McHenry County is soliciting proposals for printing and mailing services for a permanent vote by mail invitation. The project involves mailing to approximately 190,000 registered voters, including printing, cutting, folding, inserting, and delivery via USPS within a specified timeframe in August 2026. The vendor must provide all materials and services except postage, which will be funded separately by the County. Proposals should include examples of similar projects, experience with postal services, project approach, cost-saving ideas, and total cost.

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