Marathon County Granicus #2026-024

Marathon County Solicits Digitization of Historical Record Books

Marathon County Register of Deeds Office is seeking vendors to digitize historical Grantor and Grantee record books for improved digital access and preservation. - Government Buyer: - Marathon County Register of Deeds Office, located at the Marathon County Courthouse in Wausau, WI - Products/Services Requested: - Scanning and digitization of approximately 174 historical record volumes - Produce 300 DPI Group IV TIFF images, resized to 11 inches in height - Index records by book/year structure - Export digital files compatible with Laserfiche and TriMin systems - 100% quality control of digitized images - Exception reporting for any issues identified - Secure transportation of physical record books to and from the digitization site - Notable Requirements: - Mandatory pre-proposal review of the physical books - Detailed quality control and information security procedures - Vendors must provide both per-image and total estimated pricing - Demonstrated experience with similar governmental digitization projects required - Compliance with county procurement and insurance requirements - No specific OEMs or vendors are named in the solicitation

Description

Marathon County is seeking proposals from qualified vendors to convert historical Grantor and Grantee books into digital format. The project involves scanning approximately 174 volumes, producing 300 DPI Group IV TIFF images, resizing images to 11 inches height, indexing records by book/year structure, and providing Laserfiche and TriMin exports. Vendors must conduct 100% quality control, provide exception reporting, and securely transport records. Proposals are due by June 26, 2026, and the anticipated award date is July 2026.

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