SAM #2026-LGR-0178

Procurement of Indelt Broadcart TE-3 Robotic Videotape Migration Systems for Library of Congress

The Library of Congress is seeking proposals for the procurement of Indelt Broadcart TE-3 robotic videotape migration systems to support the National Audiovisual Conservation Center (NAVCC) in Culpeper, Virginia. - Government Buyer: - Library of Congress, National Audiovisual Conservation Center (NAVCC), Contracts and Grants Directorate - OEMs and Vendors: - Indelt (OEM of Broadcart TE-3 robotic systems) - Products/Services Requested: - Up to four (4) Indelt Broadcart TE-3 robotic videotape migration systems - Base purchase: one (1) unit - Option to purchase up to three (3) additional units - Each system includes all required hardware, software, and firmware - Each unit comes with a one-year warranty; options for extended warranties up to two additional years - On-site installation, configuration, calibration, and system integration for all delivered systems - Comprehensive on-site training for up to 8 Library personnel on operation, maintenance, troubleshooting, and calibration - Maintenance support and warranty services for all units - Unique or Notable Requirements: - Brand-name only: Indelt Broadcart TE-3 is the sole acceptable product due to compatibility and integration with existing Library of Congress robotic migration workflows and infrastructure - Systems must support multiple videotape formats, including DVC-Pro, and integrate with existing Quad SDI encoder platforms - Contractor must provide a fully integrated solution, including all hardware, software, firmware, installation, and training - No alternative brands or products will be accepted - Place of Performance: - National Audiovisual Conservation Center (NAVCC), Packard Campus for Audio Visual Conservation, 19053 Mt Pony Rd, Culpeper, VA - Contracting Office: - Library of Congress, Contracts & Grants Directorate, 101 Independence Ave SE, Washington, DC

Description

Notice: This is a competitive solicitation for commercial products and commercial services adhering to the requirements of FAR subpart 13.5, Simplified Acquisition Procedures. This solicitation is issued with a brand-name justification for the procurement of Indelt Broadcart TE-3 robotic systems to increase overall digitized output capacity and expand the range of supported videotape formats within the Video Lab’s robotic migration workflow.

The Library of Congress’ National Audiovisual Conservation Center (NAVCC) is located at the Packard Campus for Audio Visual Conservation in Culpeper, Virginia. The NAVCC provides a range of preservation services for the audiovisual collections. The Video lab at the NAVCC seeks to procure up to one (1) Indelt Broadcart TE-3 videotape migration robotic systems to add to the existing fleet of robotic units with the option to purchase three (3) additional Indelt robotic systems. The purpose of this procurement is to support automated videotape migration and preservation, increase overall digitized output capacity, and expand the range of supported videotape formats within the Video Lab’s robotic migration workflow. The contractor shall provide a fully integrated robotic videotape migration system, including all required hardware, software, and firmware.

The Indelt robotic system is the only acceptable brand, and the Broadcart T3 is the only acceptable product capable of meeting the Library’s requirements. A brand name justification is necessary due to the Library’s specific need for the Indelt Broadcart T3 robotics system based on its unique features and compatibility requirements. This robotics equipment is essential to the Library’s operations because it is highly specialized and must be integrated with existing robotic systems currently installed within the Video Lab. Use of alternative brands would create compatibility and integration issues with the Library’s existing infrastructure and workflows.

The following attachments are included in this notice:

J1 - Attachment - Brand-Named Justification_Redacted (J&A) (4 Pages) J2 - Attachment - Pricing Schedule (1 Tab) J3 - Attachment - Past Performance Questionnaire (3 pages)

All proposals shall be submitted electronically via email to the Contracting Officer, James Robinson, at Jarobinson@loc.gov, and the Contracting Specialist, Brenda Kinlay, at bkinlay@loc.gov, no later than the response date specified in this solicitation.

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