Alta Loma Elementary School District Alesd #2023-24-02

Alta Loma School District Solicits New Multifunction Copiers and Maintenance Services

Alta Loma School District in California is seeking proposals for new multifunction digital copiers and comprehensive maintenance services for its schools and support center. - Government Buyer: - Alta Loma School District (Administrative Services Office) - Contact: Eric Hart, Associate Superintendent, Administrative Services - Products Requested: - Approximately 27 new multifunction digital copiers for eight elementary schools, two junior high schools, and one district support center - Copier categories by speed: - Category A: 20-30 copies per minute - Category B: 40-50 copies per minute (color options available) - Category C: 60-70 copies per minute (color options available) - Category D: 70-80 copies per minute (color options available) - Category E: 90+ copies per minute (color options available) - All copiers must support duplexing, network printing, scanning, PIN code security, and include features like document feeders, bypass trays, reduction/enlargement, staplers, cabinets/stands, DOSS/Data Override, black/white printing, auto duplexing, surge protectors, and postscript - Services Requested: - Full-service maintenance including parts, labor, consumables (toner, staples, etc.), on-call repairs, loaner copiers if repairs exceed 48 hours, training, technical setup, and quarterly performance/meter reports - Acquisition Options: - Lease (48- or 60-month Fair Market Value) or purchase - Unique/Notable Requirements: - Copiers must be new (not refurbished) - Vendors must provide detailed pricing by copier category and speed - Maintenance agreements begin after a minimum 90-day warranty - Security features (PIN codes, DOSS/Data Override) are required - Loaner copiers must be provided if repairs exceed 48 hours - OEMs: - No specific OEMs are mandated; major copier manufacturers are eligible - Locations: - Delivery and installation at all school sites and the district support center in Alta Loma, California

Description

The Alta Loma School District (ALSD) is soliciting proposals for new multi-function digital copiers and related maintenance support services. The procurement includes placement, relocation, training, and full-service maintenance for copiers located at 10 school sites and the District Support Center. The copiers may be leased or purchased, with lease terms not exceeding 60 months based on Fair Market Value. Proposals must be submitted by April 23, 2024, at 3:00 PM to the Administrative Services office of ALSD.

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