SAM #36C25926Q0451

Annual Calibration Services for Biomedical Test Equipment at Salt Lake City VA Medical Center

The Department of Veterans Affairs is seeking annual calibration services for a comprehensive inventory of biomedical test and diagnostic equipment at the George E. Wahlen VA Medical Center in Salt Lake City, Utah. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19, Contracting Specialist Eric Ayers - Place of performance: George E. Wahlen VA Medical Center, Salt Lake City, UT - OEMs and Vendors (highlighted): - Fluke Biomedical - Fluke - Pronk Technologies - Dynatech Nevada - Bio-Tek - Additional OEMs may be included based on equipment list - Products/Services Requested: - Annual calibration, inspection, and reporting for 123+ biomedical test equipment items - Equipment types include: digital multimeters (DMM), safety analyzers, patient simulators, vital signs simulators, infusion device analyzers, gas flow analyzers, pressure meters, oscilloscopes, thermometers, and more - Notable part numbers: ESA615, ESA620, PROSIM 8, IDA-5/2, IDA-5/4, VT900A, SPOT Light, QA-ES III, MedTester 5000, SigmaPace 1000, IMPULSE 7000DP, ESA609, and others - Each item is typically requested in a quantity of one - Unique or Notable Requirements: - Only OEM-authorized dealers may provide services; all work must comply with OEM warranty and service terms - No gray market or remanufactured items permitted - Compliance with The Joint Commission (TJC) standards required - Small business set-aside under NAICS 811210 - Contract may be extended up to five years (base plus four option years), with an additional option to extend up to six months - SBA verification required for SDVOSB/VOSB status if applicable

Description

Combined Synopsis/Solicitation Notice Page 3 of 14 Combined Synopsis/Solicitation Notice *= Required Field Page 1 of 14 Test Measurement Diagnostic Equipment (TMDE) Calibration Services for George E. Wahlen VA Medical Center, located at 500 Foothill Drive, Salt Lake City, UT 84148. Due 6/8/2026 at 2:00pm MT. Request for Quote (RFQ) #: 36C25926Q0451 Test Equipment Annual Calibration for the Salt Lake City VA Medical Center This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MT, Jun 3, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to eric.ayers@va.gov no later than 2:00pm MT, June 8, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0451. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance with a business size standard of $34 Million. This solicitation is small business total set-aside, and quotes will be accepted from Small only. List of Line Items to be calibrated; See Attachment 1 - SOW or Attachment 2 - Price List Description of Requirements for the services to be acquired: See Attachment 1 - SOW 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Offeror shall be an OEM-authorized dealer, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA's election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA verified and visible in the Small Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: Price Technical capability or quality to meet the Government requirement Volume I: Price The offeror shall complete the pricing schedule attached. See Attachment 2 - Price Schedule. Volume II - Technical capability or quality to meet the Government requirement The offeror shall submit its quote demonstrating how it meets the requirements of the SOW and solicitation Offeror must list any/all subcontractors (and their size standard IAW NAICS 811210) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state "No Subcontractors will be used for this requirement" in the response. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to FAR 52.212-2 EVALUATION--Commercial Items: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Price Factor 2. Technical capability or quality to meet the Government requirement. Evaluation Approach. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the responsible offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the next lowest-priced quote will be evaluated following the same procedures. This process continues until a contract can be awarded or the contracting officer determines that no award can be made. The Government reserves the right to cancel the solicitation if the lowest-priced quote exceeds available funding. The Government may select a quote that benefits the Government beyond minimum requirements, but is not required to do so. Each response must meet the minimum requirements. The Government is not requesting or accepting alternate quotations. The Government may conduct discussions if deemed in its interest. The evaluation will consider: Factor 1. Price: The total of all line-item prices will be evaluated. Various price analysis techniques may be used to determine reasonableness. Quotes not meeting the requirements in the Statement of Work shall not be selected regardless of price. Factor 2. Technical capability or quality: The extent to which the quote can meet or exceed the Government's requirements as outlined in the solicitation and the instructions to quoters. If the offeror does not provide all volumes as outlined, the offeror may be considered nonresponsive. 52.212-4, Contract Terms and Conditions--Commercial Items This applies to this acquisition. Any inconsistencies shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses in the solicitation will dictate the contract. All offerors shall comply with applicable laws, orders, rules, and regulations. The Government reserves the right to deny clause change requests that are not included in this solicitation if inconsistent with the RFO or VAAR. The following RFO clauses incorporated by reference: Number Title Source 52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute 52.203-13 Contractor Code of Business Ethics and Conduct Statute <!-- Additional clauses omitted for brevity --> Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of services within specified rates and periods, not exceeding 6 months, exercised via written notice. 52.217-9 Option to Extend the Term of the Contract (MAR 2000): The Government may extend the contract up to 5 years with proper notice. 52.222-90 Addressing DEI Discrimination by Federal Contractors: The contractor agrees not to engage in racially discriminatory DEI activities, and to report and comply with related requirements. Other clauses and provisions are included as per the detailed list, including VAAR clauses and FAR clauses, with references and applicable details. The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due: eric.ayers@va.gov by 2:00pm MT, June 8, 2026. Contact for information: Eric Ayers, Eric.ayers@va.gov

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