SAM #IHS1527974

Sources Sought: ER HVAC Ductwork Modification and Airflow Balancing at Kayenta Health Center

The Indian Health Service (IHS), Navajo Area, is seeking qualified sources to optimize the Emergency Room HVAC system at the Kayenta Health Center in Arizona. - Government Buyer: - Indian Health Service (IHS), Navajo Area - Kayenta Health Center (KHC) - OEMs and Vendors: - No specific OEMs or vendors are named in the opportunity - Products/Services Requested: - Modification of existing ER ductwork, including demolition and replacement with sweep (wye) fittings - Installation of manual balancing dampers in branch ducts serving ER Triage and ER Waiting Room - Sealing of duct connections using SMACNA-compliant materials - Insulation of ductwork as required - Comprehensive testing and balancing of the HVAC system to correct airflow imbalances - Cleanup and restoration of work areas - Unique or Notable Requirements: - Contractors must be licensed HVAC/mechanical professionals with appropriate bonding and insurance - Work must comply with healthcare ventilation standards and minimize disruption to ER operations - Submission of company profiles, capability statements, and IHS IEE Representation Forms if claiming Indian-owned status - Minimum one-year workmanship warranty and standard manufacturer equipment warranty required - Work hours are primarily weekdays, 8am-5pm, with coordination to avoid impacting critical care - NAICS code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

Description

The Navajo Area Indian Health Service, Kayenta Health Center (KHC) located at Highway 160 Mile Post 394.3 Kayenta AZ 86033 is issuing this sources-sought synopsis as a means of conducting market research (FAR 10.001) in identifying prospective sources to optimize the Emergency Room's HVAC system by correcting airflow imbalances that impact critical care operations. The scope of work includes modifying existing ductwork, installing balancing components, and conducting comprehensive testing to ensure proper airflow distribution.

The applicable North American Industry Classification System (NAICS) code assigned to this requirement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 million dollars.

THIS IS NOT A SOLICITATION. Information collected from this notice is purely for market research only and will be used to determine the contracting office’s acquisition strategy including competition, set asides, and locating Indian-owned economic enterprises.  Submission of any information in response to this market survey is purely voluntary.  The government assumes no financial responsibility for any costs incurred in response to this request for information. 

In accordance with FAR 4.1102(a), offerors and quoters are required to be registered in System for Award Management at SAM.gov, at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services and attached Statement of Work are invited to submit a response to this notice by June 05, 2026, 05:00 pm MDT to Brandon Martinez at Brandon.Martinez@ihs.gov with the subject line “SSN – IHS1527974 ER Ducting Modification".  Your submission must include the following information, at a minimum:

Company Profile that includes:  UEI, Name and Address, Primary POC information, business size and type of ownership, socio-economic status/participation such as 8(a), WOSB/EDWOSB, SDVOSB and HUBZone, identification of Native American ownership (if applicable), SAM.gov representations and certifications, and other related documentation. A brief statement of the company’s capability relates to the government requirement described.  Additional demonstrations of capability may include current and past performance history for the same or similar requirement, established contracts such as GSA or VA Schedule, etc. If claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE), submit completed IHS IEE Representation Form (attached).

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Automated responses or other responses that do not provide the requested information specified in this Sources Sought Notice will be noted as non-responsive and not considered in this Market Research.

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