Southlake Bonfire #RFP2601B180LK260004

City of Southlake Event Equipment Rental and Services RFP

This opportunity involves the City of Southlake seeking vendors for the rental of equipment and provision of related services for both outdoor and indoor city events. - Government Buyer: - City of Southlake (local government) - Products and Services Requested: - Rental of entertainment and hospitality equipment for events - Rental of tents, tarpaulins, and related supplies - Rental of theatrical equipment and supplies, including costumes - Rental of textiles, linens, and shop towels - Provision of related event services, including setup, operation, support, and after-hour services - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Notable Requirements: - Vendors must be able to provide after-hour services - Submission of completed proposal documents, signed Appendix B, Form CIQ, Form 1295, and a vendor questionnaire - Pricing must be submitted using the provided bid table template - Intended for city-sponsored festivals and special events, both indoor and outdoor

Description

The City of Southlake is seeking vendor(s) to provide rental equipment and services for outdoor special events and indoor events, including City sponsored events and festivals. The procurement involves equipment rental such as entertainment and hospitality equipment, tents, theatrical supplies, and textiles. Vendors must submit proposals by June 19th, 2026, and indicate intent to bid by the same date. The solicitation includes requirements for proposal documents, after-hour service capabilities, and various forms and questionnaires.

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