New York State Contract Reporter #ESU-211484390

SUNY Empire State University HVAC Preventative Maintenance Services for Saratoga Springs Headquarters

SUNY Empire State University is seeking vendors for a three-year contract to provide comprehensive HVAC Preventative Maintenance (PM) services at its headquarters locations in Saratoga Springs, NY. - Government Buyer: - State University of New York (SUNY), Empire State University, Office of Procurement and Contracts - OEMs and Equipment Brands Mentioned: - Aaon Coil Products - Trane - McQuay - Carrier - Lennox - Heatex - Liebert - Venmar - Tridium (Niagara 4 BMS, JACE 8000 controllers) - Products/Services Requested: - HVAC Preventative Maintenance Services for multiple buildings - Semi-annual site visits for equipment checks - Filter changes (MERV-8 or better) - Annual condenser coil cleaning - Maintenance of air handlers, chillers, pumps, and building controllers - Maintenance of Building Management System (BMS) with Niagara 4 and Tridium JACE 8000 controllers - Supplemental repair services (rates to be provided in a fee schedule) - Quantities and Locations: - Services cover 1, 2, 3, and 28 Union Avenue; 46 Circular Street; 111 and 113 West Avenue; and 21 Aletta Street, all in Saratoga Springs, NY - Unique or Notable Requirements: - Compliance with New York State Department of Labor contractor registry and prevailing wage laws - Insurance requirements: general liability, workers compensation, disability, auto - MWBE/SDVOB participation goals: 15% MBE, 15% WBE, 6% SDVOB - Discretionary procurement up to $125,000 (no sealed bid) - Annual pricing with supplemental service rate adjustments tied to CPI-U for the Northeast Region - Site visits by appointment only; all questions must be submitted in writing - Period of Performance: - Three-year contract term, with annual pricing and possible annual rate adjustments

Description

The State University of New York, Empire State University (SUNY Empire), is seeking a contractor to provide annual Heating, Ventilation, and Air Conditioning (HVAC) Preventative Maintenance (PM) services for its headquarters locations in Saratoga Springs, NY. The services include semi-annual site visits for equipment checks, filter changes, and maintenance of HVAC systems and Building Management System (BMS). The contract term is from July 1, 2026, to June 30, 2029. The procurement is discretionary with an estimated value up to $125,000, and site visits are by appointment only with questions due by June 12, 2026.

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