SAM #19N10226R0003

Comprehensive Health Insurance Services for U.S. Embassy Abuja Locally Employed Staff and Dependents

The U.S. Embassy Abuja, under the Department of State, is soliciting proposals for comprehensive health insurance services for locally employed staff and eligible dependents in Nigeria. - Government Buyer: - U.S. Department of State, U.S. Embassy Nigeria, Human Resources Office - Products/Services Requested: - Comprehensive health insurance coverage for 929 employees, 753 spouses, and 2,240 dependent children - Riders for Official Residence Expense (ORE) staff (8 individuals) and American Employee Recreation Association (AERAA) staff (88 individuals) - Coverage must include hospitalization, emergency services, outpatient care, prescription drugs, dental, optical, mental health, and catastrophic coverage - Minimum and maximum order quantities: 3,000 to 30,000 premiums - Unique/Notable Requirements: - Off-the-shelf health insurance plans must meet specified minimum benefit and reimbursement levels - Claims processing, customer service, and reporting are required as part of the service - Separate billing for ORE and AERAA riders - Proposals must be submitted electronically and offerors must be registered in SAM - Contract is fixed-price, requirements-type with economic price adjustments - Award will be made to the lowest-priced, responsible offeror, potentially without discussions - No specific OEMs or insurance providers are named in the solicitation

Description

The United States Mission in Nigeria invites you to submit a proposal for locally employed staff health insurance coverage.  The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Government intends to conduct a pre-proposal conference on Monday, June 16, 2026, 10:30 am WAT at the U.S. Embassy, Abuja - Plot 1075, Diplomatic Drive, Central Business District, Abuja. Prospective offerors are requested to designate a maximum of two representatives and submit their names by email to Abujaprocurement@state.gov latest Thursday, June 11, 2026, 4:00pm WAT for additional information and arrange entry to the building.

Proposals are due by July 15, 2026, 11:59 pm WAT. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be considered.

Your proposal must be submitted electronically to Abujaprocbids@state.gov and labelled "19N10226R0003 – Proposal for LES GMC Health Insurance Services”, addressed to the Contracting Officer, U.S. Embassy, Abuja. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

In order for a quotation to be considered, you must also complete and submit the following:

SF-33 Section B, Pricing Schedule. Section B, Retention Amounts in B.3 and B.7. Section K, Representations and Certifications; and Additional information as required in Section L. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Contracting Officer

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