District of Columbia Cobblestone Systems #CFOPD-14-C-056

Award for Lease and Maintenance of Sharp Copiers for DC Government Offices

This award summary details the District of Columbia's multi-year contract with Sharp Electronics Corporation for the lease and maintenance of Sharp multifunction copiers and related accessories across numerous DC government offices. - Government Buyer: - District of Columbia, Office of the Chief Financial Officer (OCFO), including the Office of Management & Administration (OMA), Office of Contracts, Logistics and Support Services - OEM and Vendor: - Sharp Electronics Corporation (OEM and exclusive provider) - Products and Quantities: - Wide range of Sharp multifunction copiers and printers, including: - MX-M365N, MX-B201D, MX-904N, MX-M7500N, MX-4070N, MX-365N, MX-1204N, MX-5141N, MX-7040, MX-6240, MX-M565N, MX-6500, MX-7500 - Accessories: finishers, punch units, paper drawers, exit trays, data security kits, fax units, multi-bypass trays, saddle stitch finishers, relay units, trimming modules, large capacity trays, power filters, and more - Quantities range from single units to multiple devices per model (e.g., 7x MX-M565N, 4x MX-4070N, 3x MX-1204N) - Services Requested: - Lease and ongoing maintenance of all equipment, including support, repairs, and surplus usage management (click overage charges) - Coterminous lease schedules for additional equipment - Fixed monthly charges for lease and maintenance, with provisions for surplus usage charges based on actual copier usage - Notable Requirements: - All equipment and services must be provided by Sharp Electronics Corporation - Lease schedules for new/additional equipment must align with the main contract term - Surplus usage (overage) charges are tracked and funded via contract modifications - Equipment is distributed across multiple DC government offices, with detailed location tracking - Estimated Contract Value: - Cumulative contract value exceeds $1,000,000, with individual lease schedules ranging from ~$19,000 to over $449,000 - Place of Performance: - Multiple DC government offices, including 1100/1101/1350 Pennsylvania Ave NW, 4th St SW, and 441 4th St NW, Washington, DC

Description

This contract is for the lease and maintenance of Sharp copiers under the Phase 2 Copier Lease program. The contract includes support and maintenance services for the leased copiers. It has multiple option periods, each lasting one year, with all five options exercised. The contract is managed by the Office of Management & Administration (OMA) of the District of Columbia.

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