City of Laredo Ionwave #FY21-061

Annual Wood Grinding Services for City of Laredo Landfill

The City of Laredo Solid Waste Services Department is procuring annual wood grinding services for its landfill facility: - Government Buyer: - City of Laredo Purchasing Division, Solid Waste Services Department - Key contacts: Brenda Martinez, Alejandro Benavides - Scope of Services: - On-site grinding of wood waste (branches, stumps, Christmas trees, pallets) stockpiled at the City of Laredo Landfill - Two grinding options: - Single pass grinding: produces mulch chips up to 6 inches by 1 inch (estimated 80,000 cubic yards) - Double pass grinding: produces finer mulch less than 1 inch by 6 inches (estimated 20,000 cubic yards) - Contractor must provide all equipment, operators, fuel, lubricants, and handle mobilization/demobilization - Includes disposal of non-grindable waste and site cleanup - All labor, materials, supervision, permits, and certifications are contractor's responsibility - Vendors and Competition: - Awarded to Nick Benavides - Other bidders: Austin Wood Recycling (S & M Business), Thelin Recycling, Prime Trees, Inc., TFR Enterprises Inc. - No specific OEMs or equipment brands are mandated; contractors use their own grinding equipment - Notable Requirements: - Services required 3-4 times annually, with each event processing 20,000-25,000 cubic yards - No guaranteed minimum purchase; quantities are estimates - 5% local vendor preference applies - Place of Performance: - City of Laredo Landfill, two miles east of State Highway 359 and Loop 20, Laredo, Texas - Contracting office: City Hall, 1110 Houston Street, Laredo, TX - Contract Term: - One year initial term, with up to three one-year renewal options and possible month-to-month extensions (up to three months) - Estimated Value: - Based on bid ranges, estimated total contract value is between $120,000 and $400,000 annually, depending on quantities and unit prices

Description

The City of Laredo is soliciting sealed bids for an annual services contract to provide wood grinding services for the Solid Waste Services Department. The contract involves processing wood waste material stockpiled at the City of Laredo Landfill by grinding it into mulch. The contractor must provide all necessary equipment and operators, handle disposal of waste materials, and comply with all applicable laws and safety requirements. The contract term is one year with options for three additional one-year renewals, and bids will be evaluated with a 5% preference for local vendors.

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