SAM #15B10126Q00000014

VRF System Repair at FPC Alderson Administration Building

FPC Alderson, part of the Federal Bureau of Prisons, is seeking a contractor to repair the Variable Refrigerant Flow (VRF) system in its Administration Building. - Government Buyer: - Federal Bureau of Prisons, FPC Alderson - Products/Services Requested: - Repair of the VRF system, including: - Removal and replacement of the VRF system compressor (1 unit) - Removal and replacement of the VRF inverter (converter) board (1 unit) - System testing, leak testing, recharging, and operational verification - Site inspection, shutdown, and restoration of the work area - All necessary equipment, tools, labor, materials, supervision, and warranties - Unique/Notable Requirements: - 5-year warranty on workmanship and materials - Compliance with federal, state, and local codes (International Building Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards) - Security clearances and coordination with the Contracting Officer Representative (COR) - Set aside for small businesses, including HUBZone, SDVOSB, EDWOSB, and WOSB - Proof of experience and competency may be required - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Place of Performance: - FPC Alderson, 1 Glen Ray Road, Alderson, WV 24910

Description

Description

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 15B10126Q00000014 is issued as a Request for Quotes (RFQ) for the necessary equipment, tools, labor, materials, supervision and warranties necessary to complete the repair of FPC Alderson’s VRF system in the Administration Building, in accordance with the specifications and the attached Statement of Work.

This acquisition is set-aside for small business concerns.  The NAICS code for this requirement is 811210, with a small business size standard of $45million.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Any and all information will be posted to the General Services Administration website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.  Vendors dealing in the similar trade are encouraged to participate in this Solicitation.

(ii & iii) See attached Statement of Work for a full description of requirements, including specifications and quantities.  Offerors must include a specification sheet and any submittal information about the service(s) &/or product(s) offered in their quote.

(iv) Location of Service: All work shall be performed at 1 Glen Ray Road, Alderson, WV 24910. The contractor shall coordinate access with the designated Government representative. The Government reserves the right to inspect all services performed, either at the time of performance or at a later date, to verify compliance with contract requirements. Payment will be made only for services determined to be acceptable and in accordance with the specifications. Any services found to be nonconforming, deficient, or performed outside the agreed‑upon specifications shall be corrected by the contractor at no additional cost to the Government.

Questions: All questions must be submitted in writing to arhedrick@bop.gov, no later than June 9, 2026 12:00 PM EST to allow time for response(s).

(v & vi) A list of solicitation provisions & contract clauses are on the attached SF 1449 - Solicitation for Commercial Products and Commercial Services.

(vii) Quotation Deadline: All interested offerors shall submit bids via email to ARHedrick@bop.gov before June 17, 2026, at 2:00 pm EST. Faxed and hand-delivered bids will not be accepted.

(viii) Additional Requirements:

The bidded service(s) and equipment shall comply with all Federal, state, and local regulations, codes, and standards, including the latest editions of the International Building Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and other relevant regulations.  Manufacturers’ recommendations will be required to be implemented. Offerors: Each offeror must be registered in www.SAM.gov and must complete the necessary representations and certifications at the time of submitting their quotation. The contractor (& any subcontractors, if applicable) must be reputable, and if requested, offerors must provide certification and documented proof of experience, demonstrating competency in executing the project.  Proof must be provided to the Contracting Officer (CO) or COR upon request. Evaluation Criteria: The Government anticipates awarding a firm-fixed-price (FFP) contract. Bids from all potential offerors will be accepted based upon the government’s evaluation of genuine quality, capability, and competitive price.  A history of default, termination for cause, or chronic performance issues may be grounds for rejection. Technical acceptability, past performance and price will be evaluated in accordance with the 52.212-2 Evaluation-Commercial Products and Commercial Services.

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