Cleveland County Civicplus #EB-2200

Voting Equipment Delivery and Pick-Up Services for Cleveland County Election Board

This opportunity seeks carrier services for the Cleveland County Election Board to support election operations: - Government Buyer: - Cleveland County Election Board, coordinated by the Cleveland County Purchasing Department - Scope of Work: - Delivery and pick-up of ballot boxes, voting booths, and other election equipment and materials - Service covers 105 precincts and 6 early voting sites throughout Cleveland County - Includes all labor, vehicles (covered trucks or moving vans), dollies, mileage, loading/unloading, and insurance - Two skilled personnel required per vehicle; personnel must pass background checks and attend training - All costs (including surcharges) must be included in the per-hour bid price - Strict adherence to Election Board delivery and pick-up schedules - OEMs and Vendors: - No specific OEMs or equipment manufacturers are named; open to all qualified service providers - Unique Requirements: - Bidders must supply their own covered vehicles and dollies - Personnel must be available for training and background checks - Service is non-encumbered and based on an hourly rate - Option to renew for one additional year - Key Locations: - Cleveland County Office Building (Norman, OK) - Cleveland County Fairgrounds, Sooner Mall, Moore Norman Technology Center, Noble Library, Moore Public Library, Absentee Shawnee Tribal Health System Resource Center, and other polling/early voting sites in Cleveland County

Description

This solicitation is for a one-year non-encumbered contract to provide voting equipment delivery services for ballot boxes, voting booths, and other additional equipment for the Cleveland County Election Board. The contract term is from July 1, 2026, through June 30, 2027, with an option to renew for one additional year. The service includes delivery and pick-up of equipment to polling places and early voting sites, requiring skilled personnel and covered vehicles. Bidders must include all costs such as mileage, loading/unloading, and surcharges in their per hour bid price.

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