SAM #36C25926Q0500

Steris Equipment Preventive Maintenance & Repair for VA Salt Lake City

The Department of Veterans Affairs is seeking preventive maintenance and repair services for Steris sterilization equipment at the Salt Lake City Health Care System. - Government Buyer: - Department of Veterans Affairs, Veterans Healthcare Administration, Network Contracting Office 19 - OEMs and Vendors: - Steris (Original Equipment Manufacturer) - Only authorized Steris dealers/certified service providers are eligible - Products/Services Requested: - Preventive maintenance and repair services for a wide range of Steris equipment, including: - Ultrasonic cleaners (Caviwave, IW ECO) - Drying cabinets (AMSCO, various models) - Warm cabinets (multiple part numbers) - Sterilizers (48" and 60" platform prevac, V-PRO MAX) - Washers (Reliance/Hamo Vision) - Prep and pack tables (AMSCO) - Atlas transfer carriages - M!LINK software subscription for service portal access - Services include: - Semi-annual scheduled preventive maintenance - 24/7 emergency repair with strict response times (phone within 30 minutes, onsite within 4 hours) - All parts, labor, tools, and documentation - Compliance with Steris OEM specifications, warranty, and safety standards - Unique/Notable Requirements: - Only new OEM Steris parts and equipment are acceptable (no remanufactured or gray market items) - Offerors must provide Steris OEM authorization and certification - Strict uptime and response requirements for emergency service - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - All work must comply with VA and manufacturer safety standards - Place of Performance: - Salt Lake City VA Medical Center, including Building 14 and Boiler Plant - Main address: 500 Foothill Drive, Salt Lake City, UT 84148

Description

Combined Synopsis/Solicitation Notice Page 3 of 14 Combined Synopsis/Solicitation Notice = Required Field Page 1 of 14 Steris Sterilization Equipment PM and Repair Services for the Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) located at 500 Foothill Drive, Salt Lake City, UT 84148. Due 6/10/2026 at 10:00am EST. Request for Quote (RFQ): 36C25926Q0500 Steris Sterilization Equipment PM and Repair Equipment Maintenance Services for the Veterans Healthcare Administration Salt Lake City Health Care System (VHASLCHCS) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am EST, June 3, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to crystal.volmar@va.gov no later than 10:00am EST, June 10, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0500. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance. It is SDVOSB total set-aside, and quotes will be accepted from Service-Disabled Veteran Owned Small Businesses (SDVOSB) only. List of Line Items; See Attachment 2 - Price Schedule Description of Requirements for the services to be acquired: See Attachment 1 - SOW 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer and have authorized Steris equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA's election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA verified and visible in the Small Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Price; (II) Steris Authorization Letter; and (III) VA Notice of Limitations on Subcontracting - Certificate of Compliance. Volume I Price The offeror shall complete the pricing schedule attached. See Attachment 2 - Price Schedule. Volume II Steris Authorization Letter The offeror shall provide a letter proving authorization to work on the Steris Corporation equipment in accordance with the Performance Work Statement in B.2. Volume III VA Notice of Limitations on Subcontracting - Certificate of Compliance The offeror shall provide the completed and signed VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). See Attachment 3 - VA Notice of Limitations on Subcontracting. Offeror must list any/all subcontractors (and their size standard IAW NAICS 811210) if they will be utilized for this requirement AND what they will be performing based on the Performance Work Statement. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state "No Subcontractors will be used for this requirement" in the response. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Price Factor 2. Steris Authorization Letter Factor 3. VA Notice of Limitations on Subcontracting - Certificate of Compliance Evaluation Approach. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The government reserves the right to cancel the solicitation if the lowest-priced quote exceeds the available funding. The Government may select a quote that benefits the Government beyond minimum requirements but is not required to do so. Each response must meet the minimum requirements. The Government is not requesting or accepting alternate quotations. The Government may conduct discussions if deemed in its interest. The evaluation will consider: Factor 1. Price: The total of all line-item prices will be evaluated. Various price analysis techniques may be used to determine reasonableness. Quotes not meeting the Statement of Work requirements will not be selected regardless of price. Factor 2. Steris Authorization Letter: The offeror shall provide a letter authorizing work on Steris equipment as per B.2. Factor 3. VA Notice of Limitations on Subcontracting - Certificate of Compliance: The document must be completed and signed. Failure to do so may disqualify the offer. If all volumes are not provided as outlined, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror agrees that clauses in the solicitation will govern the contract. All offerors shall comply with applicable laws and regulations. The Government reserves the right to deny clause change requests that are inconsistent with the solicitation. The following RFO clauses are incorporated by reference: NumberTitleSource X52.203-6 with Alt IRestrictions on Subcontractor Sales to the Government X52.203-13Contractor Code of Business Ethics and Conduct <!-- Additional clauses omitted for brevity --> Additional contract requirements or terms and conditions include: 52.217-8 Option to Extend Services (NOV 1999) 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR 852.203-70 Commercial Advertising (MAY 2020) <!-- Additional clauses omitted for brevity --> RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses must be completed and submitted with the quotation: NumberTitleSource X52.203-11Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions <!-- Additional clauses omitted for brevity --> The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due: 10:00am EST, June 10, 2026. Contact for information: Crystal Volmar, crystal.volmar@va.gov

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