SAM #36C26226Q0835

VA solicitation for Follett ice and water dispensers and accessories for healthcare facilities

The Department of Veterans Affairs is soliciting quotes for commercial ice and water dispensers and accessories for its Loma Linda and Phoenix Healthcare Systems. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22 (Long Beach, CA) - Contracting managed by 262-Network Contract Office 22 (36C262) - OEMs and Vendors: - Follett (OEM) - Offerors may propose equivalent products from other manufacturers if all salient characteristics are met - Products/Services Requested: - Follett Symphony Plus Ice and Water Countertop Dispenser Model# 50CI414A-S (1 unit) - Follett Symphony Plus Ice and Water Countertop Dispenser Model# 25CI414A-S (2 units) - Follett Base Stand Model# 25AND50BASE-00 (2 units) - Follett Symphony Plus Ice and Water Freestanding Dispenser Model# 25FB414A-S (2 units) - Follett Carbonless High-Capacity Water Filter System Model# CARBONLESSHICAPSYS (2 units) - Unique or Notable Requirements: - Offerors may submit equivalent products but must demonstrate compliance with all salient characteristics (e.g., touchless dispensing, antimicrobial technology, energy efficiency, warranty, filter compatibility) - SDVOSB set-aside and Buy American requirements apply - Completion and submission of VA Notice of Limitations on Subcontracting Certificate of Compliance required - Shipping costs must be included in quotes - Delivery Locations: - VA Loma Linda Healthcare System, Loma Linda, CA - VA Phoenix Healthcare System, Phoenix, AZ - Contracting Office: - 262-Network Contract Office 22, Gilbert, AZ

Description

This is a combined synopsis/solicitation set aside for Total Service-Disabled Veteran-Owned Small Business for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q0835 The Department of Veterans Affairs VA Loma Linda Healthcare System and VA Phoenix Healthcare System is looking to purchase countertop & freestanding ice and water dispensers equivalent to the items listed below. The contractor shall furnish all supplies to VA Loma Linda Healthcare System, 11201 Benton Street, Loma Linda, CA 92357 and VA Phoenix Healthcare System, 650 E Indian School Rd., Phoenix, AZ 85012 in accordance with section B.2 SALIENT CHARACTERISTICS under this solicitation. Shipping cost must be included in the total cost.

CLIN DESCRIPTION QTY UOM 0001 Follett Symphony Plus Ice and Water Countertop Dispenser Model# 50CI414A-S or equal 1 EA 0002 Follett Symphony Plus Ice and Water Countertop Dispenser Model# 25CI414A-S or equal 2 EA 0003 Follett Base Stand Model# 25AND50BASE-00 or equal 2 EA 0004 Follett Symphony Plus Ice and Water Freestanding Dispenser Model# 25FB414A-S or equal 2 EA 0005 Follett Carbonless High-Capacity Water Filter System Model# CARBONLESSHICAPSYS 2 EA

The solicitation will be in accordance with Revolutionary FAR Overhaul (RFO) part 12, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 333415, Size Standard 1,250 Employees. NMR is waived for the NAICS code in the solicitation and can be verified at https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list. The Contractor Combined Synopsis/Solicitation Notice shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

Please note system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred® Program, a statutory purchasing preference program.

Key solicitation milestones are: Submit any questions regarding this procurement via email to Melissa.Ramirez8@va.gov no later than 10am Pacific Time Wednesday June 3rd, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

Due to time constraints, responses to the solicitation shall be due on Friday, June 5th, 2026 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Melissa Ramirez, Contracting Specialist at Melissa.Ramirez8@va.gov with " 36C26226Q0835, Countertop & Freestanding Ice and Water Dispenser in the subject line. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.SAM.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

Additionally, it is important to note that although NMR is waived for the NAICS code in the solicitation and can be verified at https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list the Limitation of Subcontracting VAAR 852.219-76 certification must still be completed and returned in its entirety with the offer. VA Notice of Limitations on Subcontracting - Certificate of Compliance: To be eligible for evaluation and consideration for award, offerors must return the entire Limitations on Subcontracting Certificate of Compliance clause containing a fully completed certification at the time offers are due or the offer will be rejected and not forwarded for evaluation. In addition to completing the offeror fill-in requirements for this clause, offerors must insert the offeror s name in the brackets containing the following verbiage [Insert Name of Offeror] to have a fully completed certification. Failure to submit a completed and signed certification with the offer will render the offer ineligible for award and will result in the offer not being considered. No exceptions will be made.

If you are a manufacturer: A manufacturer (the clause uses the term other than a nonmanufacturer ) must check paragraph (a)(1)(i) agreeing that it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs . . . or certified VOSBs as listed in the SBA certification database. A manufacturer must also check paragraph (a)(2)(i) to indicate that it is the manufacturer or producer of the end item being procured and that the end item is manufactured or produced in the United States.

If you are a nonmanufacturer: A nonmanufacturer must check paragraphs (a)(1)(ii), ALL appropriate boxes under (a)(2)(ii), AND (a)(2)(iii). Please note if checking section (a)(2)(ii) Nonmanufacturer, subsequent box three "The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice still applies if items being offered will be drop shipping from OEM, the offeror is ensuring items are delivered within industry practice.

All offerors MUST complete and/or provide following: A complete quote/pricing with estimated lead time. The brand name and model number of offering. If offer is an equal to, offeror quotations must demonstrate and submit documentations proving that their offer meets or exceeds ALL the salient characteristics included in this solicitation, otherwise, they will be considered nonresponsive and not be considered for award. A fully completed and signed certification of C.7 VAAR 852.219-76 VA Notice of Limitation on Subcontracting Certificate of Compliance for Supplies and Products. If applicable, please complete E.4 52.225-2 BUY AMERICAN CERTIFICATE.

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