SAM #75H70126Q00027

Chiller Coil Replacement at Yakama IHS Annex Building, Toppenish, WA

This opportunity is for the Yakama Annex Chiller Coil Replacement project, managed by the Indian Health Service (IHS), Division of Engineering Services - Seattle, for the Yakama IHS Annex Building in Toppenish, WA. - Government Buyer: - Indian Health Service (IHS), Division of Engineering Services - Seattle, Portland Area Office - Scope of Work: - Replacement of a leaking refrigerant coil in a 20-ton mechanical chilling unit - Removal and disposal of refrigerant in compliance with EPA regulations - Pressure testing of the chiller refrigerant circuit per manufacturer recommendations - Recharging the chiller unit to restore normal operation - Products/Services Requested: - Chiller coil replacement and repair service (1 job) - No specific OEMs or part numbers are identified in the solicitation - Unique/Notable Requirements: - Compliance with all EPA refrigerant disposal regulations - Adherence to Yakama Nation TERO requirements - Completion of work within 14 calendar days from Notice to Proceed - No work permitted on weekends, federal, or Tribal holidays without government consent - Firm Fixed Price contract; evaluated on price and compliance - Set-Aside and NAICS: - 100% Small Business set-aside - NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

Description

SOLICITATION 75H70126Q00027 Yakama Annex Chiller Coil Replacement (Toppenish, WA)

The attached SOLICITATION 75H70126Q00027 is issued on behalf of the Indian Health Service (IHS).  This project includes repair by replacement of the leaking refrigerant coil and recharge of the unit for normal operation. Any refrigerant in the system is to be removed and disposed of according to EPA regulations. Chiller refrigerant circuit to be pressure tested per applicable manufacturer recommendations prior to recharging the unit for normal operation.  This project will be procured as a 100% Small Business set-aside solicitation under North American Industry Classification System (NAICS) code 238220 – Plumbing, Heating, and Air‑Conditioning Contractors with a size standard of $19 million. Please review all attachments to this notice for details.

SCOPE OF WORK:  See Section C of the attached solicitation (Attachment B01 75H70126Q00027)

LOCATION OF PROJECT:  Annex Building, 341 Fort Road, Toppenish, WA 98948

TERO: Applicable. It is the sole responsibility of the contractor to comply with all TERO requirements of The Yakama Nation. https://yakama.com/employment/tero/

PERIOD OF PERFORMANCE:  Period of Performance is 14 calendar days from issuance of the Notice to Proceed.

CONTRACT TYPE:  The IHS intends to award a Firm Fixed Price (FFP) contract in support of this requirement using price only evaluation criteria as detailed in Section M. This solicitation is issued as a Request for Quotes (RFQ) in accordance with FAR Part 12 procedures.

QUOTE REQUIREMENTS: In accordance with solicitation Section L. The quote shall include the following:

1. SF1449, blocks 12, 17, and 30 must be filled out; and

2. Section B, Price Schedule shall be filled out in its entirety.

SITE VISIT: Site visits may be arranged in advance by contacting the Facility Manager.  See page 20 of the solicitation for details.

QUOTE DUE DATE: The quotation shall be submitted via email to toby.hayden@ihs.gov at your earliest convenience but no later than June 3, 2026 at 5:00 PM PT unless changed by amendment.

EVALUATION: The evaluation for this award will be based on price and the quoter’s compliance with the terms and conditions for this request for quotes; see Section L. The quoter shall possess all necessary certifications to perform the work specified in Section C in order to be eligible for award. Prices quoted must reflect the quoter’s understanding of the requirement, ability to perform, and be considered fair and reasonable to the Government.  

- SF1449, blocks 12, 17, and 30 must be filled out properly by the offeror.

- Section B, Price Schedule shall be filled out in its entirety.  

Price is the discriminating factor for award among offers. The price listed in the Section B Price Schedule will be utilized for the overall price evaluation and to determine the lowest priced offer.

QUESTIONS: Quoters shall submit all questions concerning this solicitation in writing to the Contracting Officer, Toby Hayden, at toby.hayden@ihs.gov.  Questions should be received no later than 3 days prior to quote due date to allow time for a response.

NOTE: ALL DATES ARE SUBJECT TO CHANGE.  SEE SOLICITATION FOR OFFICIAL DATES, TIMES, AND LOCATIONS OF SITE VISITS AND DEADLINES.

For information concerning NAICS and SBA size standards, go to http://www.sba.gov.

It is the responsibility of the contractor to check https://sam.gov/ frequently for any amendments or changes to the solicitation.  Hard copy documents will NOT be available – all documents for proposal purposes will be posted at the website for download by interested parties.

NOTE: Registration in the System for Award Management (SAM) database is mandatory to be considered for award.  Offerors may obtain information on registration and annual confirmation requirements via the internet at: https://www.sam.gov.  Contractors are encouraged to complete SAM registration as soon as possible; the government may not delay award for the purpose of allowing a contractor additional time to register in SAM.

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