SAM #36C25526Q0428

Acquisition and Installation of Symphonie Aqua Compact System for Kansas City VA Medical Center

The Department of Veterans Affairs, Network Contracting Office 15, is conducting market research for the acquisition and installation of the Symphonie Aqua Compact System with CA800 COM components for the Kansas City VA Medical Center Prosthetics Department. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 15 - OEM Highlight: - Symphonie Aqua (manufacturer of the Symphonie Aqua Compact System) - Products and Quantities: - 1 Symphonie Aqua Compact System with CA800 COM components (Part Number: Symphonie Aqua Compact + CA800COM) - Includes delivery, installation, operational verification, and provision of all manuals and warranty documentation - Services Requested: - Installation, calibration, and setup of the system at the Kansas City VA Medical Center - On-site training for clinical and technical prosthetics staff covering system operation, safety, impression techniques, cleaning, maintenance, and troubleshooting - Notable Requirements: - Contractor must be an authorized service provider for the Symphonie Aqua system - Compliance with Buy American statute is required - Place of Performance: - Kansas City VA Medical Center, Prosthetics Department - Contracting Office: - Department of Veterans Affairs, Network Contracting Office 15, Leavenworth, KS

Description

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Symphonie Aqua System for the Kansas City VAMC *** See Statement of Work below for details *** If this is within your capability, please respond with the information below: Company Name Address Point of Contact Phone, Fax, and Email UEI number GSA Contract (as applicable) Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement. Brochures of product being offered to include specifications. Meet the Buy American statute FAR 52.225-1 Authorized service provider letter from OEM Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search .

Point of Contact for this Sources Sought is: Ashley.schmitt@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 

STATEMENT OF WORK (SOW) Project Title: Acquisition of Symphonie Aqua Compact + CA800 COM Requesting Service: Prosthetics Department Facility: Kansas City VA Health Care System (KCVAMC) Program Need Date: May 2026 Contract/Item Number: 1332676

1. Purpose The purpose of this Statement of Work is to outline the requirements for the purchase, delivery, and implementation of the Symphonie Aqua Compact System with CA800 COM components. The system is required to enhance the precision and efficiency of prosthetic socket impressions through advanced weight bearing casting technology.

2. Background The Prosthetics Department currently utilizes traditional casting methods that do not consistently capture residual limb anatomy under true weight bearing conditions. These limitations lead to extended fabrication timelines, repeated adjustments, increased material usage, and reduced patient comfort. The Symphonie Aqua Compact System is specifically designed to produce anatomically accurate, full weight bearing impressions using a specialized, distally fixed membrane. Adoption of this system is expected to significantly reduce remakes, improve clinical outcomes, and streamline prosthetic fabrication workflow.

3. Scope of Work The contractor shall provide all necessary equipment, accessories, documentation, and training required for full operational use of the Symphonie Aqua Compact System. This includes: Delivery of the Symphonie Aqua Compact + CA800 COM Installation and setup at KCVAMC Verification of system function in accordance with manufacturer standards On site user training for clinical and technical prosthetics staff Delivery of all manuals, warranty information, and product documentation This SOW includes delivery, installation, configuration, and staff training.

4. Applicable Documents The contractor shall supply all relevant user manuals, instructional materials, warranty terms, and maintenance guidance for the Symphonie Aqua Compact System.

5. Requirements 5.1 Technical Requirements: The system must meet the following specifications: Ability to generate plaster impressions under full weight bearing load Specialized, distally fixed membrane capable of capturing uniform anatomical detail Use of patient weight and limb girth to produce accurate pressure distribution Ability to support mobile use with an equalizing tank Production of anatomically precise limb impressions that reduce corrective adjustments 5.2 Training Requirements: The contractor shall provide on site training for designated prosthetic clinicians and technicians. Training must include: System operation and setup Safety and proper use guidelines Impression taking techniques using the Symphonie Aqua system Cleaning, maintenance, and troubleshooting

6. Deliverables The contractor shall provide the following deliverables: One (1) Symphonie Aqua Compact System CA800 COM components Installation and verification of functionality On site training for staff All product manuals and warranty documents

7. Period of Performance Delivery: Within 30 days of contract award (or as negotiated) Installation & Setup: Within 10 business days of delivery Training: Completed within 10 business days of installation

8. Place of Performance Kansas City VA Health Care System Prosthetics Department

9. Contractor Responsibilities The contractor shall: Deliver equipment as specified Complete installation, calibration, and operational verification Provide all required training Supply all documentation and warranty information Ensure personnel are qualified and authorized by the manufacturer

10. Government Responsibilities KCVAMC shall: Provide access to installation areas Ensure appropriate staff are available for training Provide electrical supply, workspace, and necessary environmental conditions Coordinate scheduling for installation and training

11. Security Requirements This purchase does not involve access to VA networks, patient information, or sensitive data. No background investigations are required.

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