SAM #36C24926Q0237

Radiation Oncology Physician Services for Memphis VA Medical Center

The Department of Veterans Affairs is seeking qualified providers for Radiation Oncology Physician Services at the Lt. Col Luke Weathers, Jr. VA Medical Center in Memphis, Tennessee. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 9 (NCO 9) - Contracting office located in Murfreesboro, TN - Services Requested: - Onsite Radiation Oncology Physician Services - One full-time board-certified Radiation Oncologist required - Duties include patient evaluation, treatment planning, radiation therapy management, follow-up care, peer review participation, tumor board conferences, and on-call coverage - Technical and Clinical Requirements: - Compliance with guidelines and standards from the American College of Radiology, American Society for Radiation Oncology, and American Association for Physicist in Medicine - Accreditation by a nationally recognized body contracted through the National Radiation Oncology Program (NROP) - Continuous coverage and qualified personnel must be provided - Period of Performance: - One year with an option to extend for up to six months - Place of Performance: - Lt. Col Luke Weathers, Jr. VA Medical Center, Memphis, TN - No specific OEMs or vendors are named; only physician services are sought

Description

This is a Sources Sought Notice for market research purposes. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. This notice is also to research availability of small business providers. Services Required: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA) Lt. Luke Weathers, Jr. VA Medical Center (Memphis VAMC) has an urgent requirement for Radiation Oncology Physician Services to be provided in a private hospital, office, or clinic environment to Veterans. The VA Radiation Oncology Services are accredited by a nationally recognized accrediting body contracted through National Radiation Oncology Program (NROP). As such any Contractor providing onsite radiation oncology services must adhere to Guidelines & Technical Standards for Radiation Oncology promulgated by the American College of Radiology, American Society for Radiation Oncology and American Association for Physicist in Medicine: A contractor providing onsite radiation oncology services must provide evidence the radiation oncology practice meets or exceeds the established clinical practice guidelines and standards.

There is NO contract currently in place for these services. It is anticipated that it will take three (3) month to award a new contract.

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition methodology. Interested parties should complete the attached questionnaire and return it with their capability statement.

NAICS Code: 621111 and size standard is $16 Million.

NOTE: Respondent claiming SDVOSB and VOSB status must be registered and verified through the Small Business Administration at https://search.certifications.sba.gov/. Additionally, all Offerors responding to a solicitation must have an active registration in the System for Award Management (SAM) at the time of proposal submission.

Project requirements: Contractor will provide Radiation Oncology Physician services at the Memphis VAMC in Memphis, Tennessee. The contractor shall provide properly qualified Radiation Oncology Physicians to provide Radiation Oncology services onsite at the Memphis VAMC.

Statement of Work: See attached for a DRAFT Performance Work Statement. 

Anticipated Period of Performance: Period of performance is projected to be for a one (1) year period with an option to extend for up to 6 (six) months. A long-term procurement will subsequently be competed for these services.
SOURCES SOUGHT QUESTIONNAIRE

Company Name ___________________________________________

POC ___________________________________________

Phone Number ___________________________________________

Email Address ___________________________________________

UEI ___________________________________________

1. Is your firm considered a Small Business? The North American Industry Classification System (NAICS) code is tentatively 621512; the small business size standard for this NAICS code is $19 Million.

A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry. Is your business considered any of the following?

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)**

[ ] yes [ ] no Veteran Owned Small Business (VOSB)**

[ ] yes [ ] no Historic Underutilized Business Zone (HUBZONE)

[ ] yes [ ] no Small Disadvantaged Business (SDB)

[ ] yes [ ] no Woman Owned Small Business (WOSB)

[ ] yes [ ] no Small Business (SB)

**If you responded yes to SDVOSB or VOSB, submit a copy of your current SBA Vendor Certification.

1. Does your firm have an active registration in the System for Award Management (SAM)?

   [ ] yes [ ] no

2. Have you provided Outpatient Clinic Services under NAICS 621512 to a Federal Agency in the past? If so, please list experience.

3. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern Medical Physicist Services and/or this requirement.

4. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts).
   Note: Do not include proprietary, classified, confidential, or sensitive information in responses.

Please e-mail your questionnaire response with the above information to Carol Franklin (carol.franklin@va.gov) with the subject line "Sources Sought Notice: Radiation Onloclogy Services by 11:00am CT on June 12, 2026.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published to the System for Award Management. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

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