University of Missouri Ionwave #26-0140

University of Missouri System Solicits Direct Mail Services for Annual Giving Campaigns

The University of Missouri System is seeking a vendor to provide comprehensive direct mail services for annual giving campaigns at the University of Missouri (MU) and the University of Missouri–St. Louis (UMSL). - Government Buyer: - University of Missouri System (UM Procurement), supporting MU and UMSL - Scope of Work: - Production, data processing, and mailing of approximately 180,000 direct mail pieces in the fall (26 jobs) and 100,000 pieces in the spring (5 jobs) - Mailings include personalized letters, reply forms, tri-fold brochures, and envelopes, with specific Pantone color requirements and university branding - Data processing includes NCOA, postal presorting, cassette certification, and secure handling (SOC2 or vulnerability scan required) - Proofs must be provided 6-8 days in advance; samples required within one week of mail date - Use of non-profit postage indicia and USPS informed delivery; personalized QR codes required - All mail pieces must be produced in the United States - Strict adherence to mail schedules, with penalties for delays - Vendor must provide an FTP site for secure data transfer and comply with university licensing and brand management - University retains ownership of all data; vendor must agree to all restrictions in writing - Notable Requirements: - Experience in direct mail and healthcare mailings - Secure data handling and compliance with university standards - Ability to provide proofs, samples, and personalized mail features - Contract Term: - One year with four optional one-year renewals - No specific OEMs or named vendors are required; open to qualified direct mail service providers

Description

The University of Missouri is requesting proposals for the furnishing and delivery of direct mail services for annual giving campaigns for MU and UMSL. The scope includes multiple mailings in fall and spring, with detailed specifications for mail pieces, data handling, and mailing schedules. Suppliers must provide proofs in advance, comply with brand standards, and meet various mandatory requirements including data security and experience. The contract term is from July 1, 2026, through June 30, 2027, with options to renew for four additional one-year periods.

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