California State University PlanetBids #PRC-00035

CSUSB Solicits Managed Print Services Solution for Campus Fleet

California State University, San Bernardino (CSUSB) is seeking proposals for a comprehensive Managed Print Services (MPS) solution to support its campus-wide printing needs. - Government Buyer: - The Trustees of the California State University, acting through California State University, San Bernardino (CSUSB) - Lead Procurement & Contract Specialist: Jairo JC Cortez - Products and Services Requested: - Multifunction Devices (MFDs), copiers, and printers (new or manufacturer-certified) - Capable of black-and-white and color printing, copying, scanning, and faxing - Includes accessories, components, cables, trays, finishers, and connectivity hardware - Print management software for secure print, analytics, fleet monitoring, and mobile printing - Supplies and consumables (toner, imaging units, drums, staples, etc.) with automated fulfillment and recycling - Installation, deployment, and network integration services - Maintenance, preventative service, technical support, help desk, and loaner equipment - Lifecycle management, device migration, and environmentally responsible removal/disposal of old equipment - User training for new devices and software - Notable Requirements: - Comprehensive lifecycle management and proactive fleet optimization - Automated meter collection and remote monitoring - Integration with campus IT systems and compliance with CSU data privacy, security, accessibility, and sustainability standards - Pricing for both lease and purchase options, as well as per-click and annual support costs - No specific OEMs mandated; open to all qualified vendors - Place of Performance: - California State University, San Bernardino main campus - Palm Desert Campus - Contract Term: - Initial one-year contract with up to four optional one-year extensions (maximum five years total)

Description

The solicitation is for a comprehensive managed print and copier services solution for California State University, San Bernardino (CSUSB). The contractor will provide furnishing, installation, configuration, maintenance, support, monitoring, and lifecycle management of multifunction devices, copiers, printers, and related software and services for the university's campus-wide fleet. The solicitation is issued by The Trustees of the California State University and is in the bidding stage with electronic response format. The bid due date is July 1, 2026.

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