SAM #19BE2026Q0468

U.S. Embassy Brussels Solicitation for New Petrol Minivan (Mercedes-Benz V300 L3 AVANTGARDE or Equivalent)

This procurement opportunity from the U.S. Embassy Brussels seeks a new, fully assembled petrol minivan for official use. - Government Buyer: - U.S. Department of State, U.S. Embassy Brussels, Contracting & Acquisition Office - OEMs and Vendors: - Mercedes-Benz (example model: V300 L3 AVANTGARDE) - No specific vendor named; equivalent models from other OEMs are acceptable - Products Requested: - One (1) new petrol minivan, minimum 230 HP, 9G-TRONIC automatic transmission or equivalent - Example: Mercedes-Benz V300 L3 AVANTGARDE or equivalent - Must seat 7 passengers plus driver - Detailed technical and safety features required, including: - Advanced driver assistance (Active Brake Assist, DISTRONIC PLUS, Blind Spot Assist, PRE-SAFE) - Comfort and connectivity (LTE/4G, smartphone integration, wireless charging, THERMOTRONIC climate control) - Specific dimensions: height 1.75-1.95 m, length 5.30-5.40 m - All season tyres, 19-inch black alloy wheels, dark grey exterior - Safety equipment: airbags, fire extinguisher, first aid kit, warning triangle - Must comply with local regulations and include manufacturer documentation, warranty, and user manuals - Unique/Notable Requirements: - Delivery to American Embassy Warehouse in Zaventem, Belgium within 250 days of purchase order - VAT at 21% applies - Vehicle must be new, ready for operational use, and meet all mandatory specifications - Offerors must be registered in SAM and submit proposals electronically - Place of Performance/Delivery: - American Embassy Warehouse, Fabriekstraat 13, 1930 Zaventem, Belgium - U.S. Embassy Brussels, Regentlaan 25-27 Boulevard du Regent, 1000 Brussels, Belgium - Contract Type: - Firm Fixed Price, awarded to lowest price technically acceptable offer

Description

Enclosed is a Request for Quotations (RFQ) for the purchase of 1 MINIVAN.

The Government is conducting this acquisition using Simplified Acquisition Procedures in accordance with FAR Part 12.

The U.S. Government intends to award a Purchase Order (P) Firm Fixed Price contract with the responsible company submitting an acceptable offer with a Lowest Price Technically Acceptable evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

Quotations are due by Tuesday June 11, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format and Excel for the Data sheet of specifications – Supplier response only. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit all the information required in Section 3 of the RFQ.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement

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