SAM #PR16040071

Comprehensive Event Decorating and Rental Services for U.S. Embassy Nassau Independence Day Celebration

The U.S. Department of State, through the U.S. Embassy Nassau, is seeking a vendor to provide comprehensive event decorating and rental services for its American Independence Day celebration themed 'American Icons' for 1,200 guests in Nassau, The Bahamas. - Government Buyer: - U.S. Department of State - U.S. Embassy Nassau - Products and Services Requested: - Full-service event decorating, furniture, lighting, climate control, signage, and infrastructure setup - Key products include: - 40 large American flags (3'x5') and 30 small American flags (12"x18") - 15 large Bahamian flags (3'x5') - 300 linear feet of red, white, and blue bunting - 1,500 feet of string lights, 30 uplighting units, 150 pathway luminarias, 15 accent spotlights - 50 table centerpieces, 50 table runners/overlays, 150 votive or LED candles - 6 misting stations, 12 portable fans - Furniture: check-in counters, stanchions, chairs (various types and quantities), high boy tables, bar stools, red carpet - Signage: directional signs, space identification signs, city showcase plaques, sponsor recognition banner, restroom signage - Decorative screens/dividers, display pedestals/platforms, receiving line backdrop - Service requirements: - Design renderings, floor plans, and samples must be provided by specified deadlines - Vendor must demonstrate experience with large outdoor diplomatic events - Setup, breakdown, and coordination with Embassy security and operations - Unique/Notable Requirements: - Event theme is 'American Icons' with decor reflecting iconic U.S. cities and symbols - Vendor must provide all rental items, decor, and labor for setup and breakdown - Experience with large-scale, high-profile diplomatic events is required - All work to be performed at the U.S. Embassy Nassau, The Bahamas - No specific OEMs or brand requirements are named in the solicitation - All proposal details and specifications are provided in the attached RFP document

Description

The U.S. Embassy in Nassau, The Bahamas has a requirement for Event Decor Services for an event taking place in Nassau, The Bahamas.

A copy of the requirements is attached.

Deadline to submit proposals is June 15, 2026. No late offers will be accepted.

U.S. companies are strongly encouraged to visit www.bahamas.gov to see the requirements to work in The Bahamas

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