Georgia Procurement Registry #RFP673

Comprehensive Audio/Visual Production Services for Major Atlanta Event

The Atlanta Regional Commission (ARC) is seeking a qualified provider for comprehensive audio-visual production services for its State of the Region event at the Georgia World Congress Center in Atlanta, GA. - Government Buyer: - Atlanta Regional Commission (ARC) - Products and Services Requested: - Audio equipment and accessories (microphones, mixers, amplifiers, etc.) - Audio and video switchers - Teleconference systems (audio/video) - Video and audio systems (closed circuit TV, surveillance type) - General audio visual equipment and supplies - Audio production, recording, and media duplicating services - Audio and video production services - Audio and visual (A/V) consulting - Video and audio design engineering - Quantities: - Not specified; services are for a single event with approximately 1,500 attendees - Unique or Notable Requirements: - At least 3 years in business and key staff with 5+ years of experience - Proven experience with large-scale event production - Compliance with insurance, civil rights, and debarment requirements - Detailed cost proposal required, with separate estimates for rigging (not to exceed $15,000, provided by On Services) and electricity (provided by Edlen Electrical) - Vendors encouraged to offer discounted or complimentary services for sponsorship consideration - Preference for a single provider, but multiple awards possible - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified providers

Description

The Atlanta Regional Commission (ARC) is seeking proposals from eligible companies to provide audio-visual production services for an in-person event scheduled for Wednesday, November 4, 2026, at the Georgia World Congress Center in Atlanta, GA. The event will include main stage activities with speakers, visual presentations, an awards ceremony, pre-recorded videos, and possibly a live stage performance. ARC may award the contract to one or more companies and anticipates selecting contractors in June 2026. All post-event work must be completed by December 1, 2026, and the successful company or team should be prepared to begin work immediately.

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