SAM #36C25226Q0489

Sole Source Preventive Maintenance and Software Upgrades for Philips MRI at Captain James A. Lovell FHCC

This notice details a planned sole source procurement by the Department of Veterans Affairs Great Lakes Acquisition Center for preventive maintenance and software upgrades for Philips MRI systems at the Captain James A. Lovell Federal Health Care Center. - Sole source, firm fixed price contract with Philips North America, LLC (Philips Healthcare) - Covers preventive maintenance and software updates/upgrades for Philips dStream to SmartPath XR and 3.0T MRI systems - Sustainment of an existing Protection Service Plan - Only Philips Healthcare is authorized to provide these services - Contract structure: - One-year base period - Four one-year option periods (potential total: five years) - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - Interested vendors must provide proof of being an authorized Philips service provider, including an OEM authorization letter per VAAR Clause 852.212-71(c) - No solicitation documents are available; this is not a request for competitive quotes - Place of performance: Captain James A. Lovell Federal Health Care Center - Contracting office: Great Lakes Acquisition Center, Milwaukee, WI

Description

Under Statutory Authority 41 U.S.C. 1901 the Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Philips North America, LLC (Philips Healthcare) for Preventive Maintenance (Protection Service Plan) which includes software updates and upgrades for the Philips dStream to SmartPath XR and 3.0T MRI. Philips Healthcare is the only vendor authorized to complete maintenance and software upgrades and updates on these machines. This notice of intent is not a request for competitive quotes. The Protection Service Plan is already in use. This request is for sustainment of an existing service. This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in RFO 12.102, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a one-year base plus four (4) one-year options. The North American Industry Classification System Code (NAICS) is 811210 with a business size standard of $34.0 Million. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM Local Time (Central) Monday, June 1, 2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include a letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized service vendor per VAAR Clause 852.212-71(c). Information must be sent to the Contracting Officer, Joni Dorr, joni.dorr@va.gov. Responses received will be evaluated, however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.

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