SAM #36C24126Q0367

VA Solicitation for BrainLab NODE Server and Software Subscriptions (Brand Name Only)

This opportunity from the Department of Veterans Affairs seeks BrainLab NODE Server and related software subscriptions and accessories for the West Roxbury VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 01 - Place of performance: West Roxbury VA Medical Center, Massachusetts - OEM Highlight: - BrainLab is the specified Original Equipment Manufacturer (OEM) for all products and services - Products Requested: - BrainLab Node Server (part number 10993) - BrainLab Curve Navigation System (part number 17760) - Multiple BrainLab Elements software subscriptions (Viewer 3D, Image Fusion, Smartbrush, Object Management, Segmentation Cranial, Distortion Correction Cranial, Trajectory Planning Cranial, Fibertracking, Lead Localization, Stereotaxy, Import/Export, Navigation Software, Varioguide Alignment Software) - Hardware accessories: SOFTOUCH Registration Pointer, Gauge, Storage Boxes, Patient Reference Array, Sterilization Trays, VarioGuide Alignment System, Drill Kit, T-Adapter Head Holder, Cranial Biopsy Drill Kit, Disposable Biopsy Needle - Quantities range from 1 to 36 units per item - Services Requested: - Installation and configuration of BrainLab systems - Clinical consultation for image guided surgery - User training for BrainLab cranial system - Notable Requirements: - Brand name only (BrainLab) for all items - Delivery required within 60 days after receipt of order - Evaluation factors: technical quality, past performance, veterans involvement, and price - Place of Performance: - West Roxbury VA Medical Center, 255 Spring Street, West Roxbury, MA 02132

Description

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026). This solicitation is unrestricted — Brand Name Only. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6525. The West Roxbury VAMC is seeking to purchase the Brain Lab NODE Server brand-name only. All interested companies shall provide quotations for the following: Supplies/Services ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA _______________ ____________ 10993 BrainLab Node Server PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 10993 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 10993 0002 36.00 EA ____________ ____________ Brainlab Node Origin Data Management Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 30106 NATIONAL STOCK NUMBER: 0000 LOCAL STOCK NUMBER: 30106 <!-- Additional items would follow the same structure --> GRAND TOTAL_______________ Delivery shall be provided no later than 60 days after receipt of order (ARO) Place of Performance/Place of Delivery West Roxbury VAMC 255 Spring Street A306-2-WR West Roxbury, MA 02132 United States The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90, 52.242-91, 52.240-92, and 52.240-93. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1  Instructions to Offerors Commercial Products and Commercial Services (OCT 2025) (a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotes shall include: The solicitation number; The name, address, and telephone number of the Quoter; The Quoter's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; Responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of quotes. The Quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of quotes. Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, or revision received after the time specified for receipt of quotes is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Quoters may withdraw their quotes by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotes and award a contract without discussions with Quoters. Therefore, the Quoter's initial offer should contain the Quoter's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in quotes received. (e) Debriefings. If a postaward debriefing is given to requesting Quoters, the Government will disclose the following information, if applicable: The agency's evaluation of the significant weak or deficient factors in the debriefed Quoter's offer. The overall evaluated cost or price and technical rating of the successful Quoter and the debriefed Quoter and past performance information on the debriefed Quoter. The overall ranking of all Quoters when any ranking was developed by the agency during source selection. A summary of the rationale for award. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Quoter. Reasonable responses to relevant questions posed by the debriefed Quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) <!-- Additional clauses and provisions would follow the same pattern, formatted as needed -->

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