Dekalb County School District Ionwave #RFP 26-733 Addendum 3

DeKalb County School District Solicits Cloud-Based School Nutrition Services Software and Hardware

DeKalb County School District (DCSD) is seeking a comprehensive, cloud-based School Nutrition Services Software solution to modernize and manage nutrition operations across its large K-12 district. - Government Buyer: - DeKalb County School District (DCSD), managed by the Procurement and School Nutrition Departments - Products and Hardware Requested: - Cloud-based School Nutrition Services Software subscription - Must include modules for Point of Sale (POS), online meal payment, meal accountability, free and reduced meal program management, inventory management, menu planning, financial reporting, time and attendance, and warehouse management - Integration required with Infinite Campus (student information system) and Munis (financial system) - Support for digital menu display boards and online menus - Analytics and reporting features, with encouragement for AI-driven capabilities - Hardware components: - Biometric palm scanner devices for time and attendance (approx. 125 locations, 550-600 employees) - Warehouse RF barcode scanners for inventory and receiving - Digital menu display boards (screens, mounting, players) for cafeterias - Services Requested: - Phased implementation, including pilot and full rollout - Data migration and validation - On-site and online training for staff - Ongoing technical support and maintenance - Design and printing of free and reduced meal program paper applications - Unique/Notable Requirements: - Must be a turnkey solution covering software, hardware, implementation, and support - Compliance with FERPA, HIPAA, USDA, and state regulations - Integration via API with existing district systems - Strong emphasis on transition planning, continuity of service, and security - Annual contract with up to four one-year renewal options - Pricing must remain firm for the contract term, with annual adjustment requests allowed - Approximately 125 cafeterias, 192 serving lines, and 22,000 applications processed annually - AI-driven features and digital transformation are encouraged - No specific OEMs or vendors are named in the solicitation; solution must be provided by a qualified vendor capable of delivering all required components.

Description

DeKalb County School District (DCSD) is requesting qualified vendors to submit proposals to provide School Nutrition Services Software. The solicitation involves providing a comprehensive software solution that includes system compatibility and security, online meal payment, point of sale and vending, meal accountability and financial reporting, free and reduced meal program, inventory management, production and menu planning, training, support and implementation, online menus and digital menu display boards, time and attendance, and warehouse management. The project aims to serve a large K-12 school district with approximately 125 cafeterias and 192 serving lines, supporting around 550-600 employees and processing about 22,000 applications annually. The contract includes implementation phases starting in October 2026, with an anticipated award date in August 2026 and go-live date in August 2027.

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