SAM #13ADFL26SSN0001

Market Research for Replacement, Maintenance, and Disposal of Multifunctional Printer Devices at Census Bureau Regional Offices

The U.S. Census Bureau is seeking market information from qualified vendors for the replacement, maintenance, and environmentally responsible disposal of multifunctional printer devices (MFDs) at six regional offices. - Government Buyer: - U.S. Department of Commerce, Bureau of the Census, Associate Director Field Operations - Products/Services Requested: - Multifunctional printer devices with: - High-speed monochrome and color printing (70 pages per minute) - Integrated print, copy, scan, and color print functions - Automatic document feeder with duplex scanning - Minimum 600 dpi optical scanning - Scan-to-email/network/secure repository - Secure network connectivity (TLS 1.2+), CAC/PIV authentication, encrypted hard drives, secure print release - Designed for 40,000-80,000 pages per month - Minimum 5 years manufacturer support - No production-level finishing features - Services include: - Delivery, installation, configuration, and testing - Integration with existing network infrastructure - Configuration of secure print, scanning workflows, and user authentication - User transition support - Preventative and corrective maintenance - Minimum three-year warranty with on-site service - Guaranteed next-business-day response for mission-critical outages - Supply management support (toner, drums, maintenance kits) - Environmentally responsible removal and disposal of legacy devices - Unique/Notable Requirements: - Vendors must provide pricing for both purchase and leasing options - Maintenance agreements and service response times are required - Devices must be reliable for high-volume office environments and support secure government operations - Small business participation is encouraged - Locations: - Six regional offices: Atlanta, Chicago, Denver, Los Angeles, New York, Philadelphia - Contracting office: 4600 Silver Hill Road, Suitland, MD 20746 - No specific OEMs or vendors are named in the notice.

Description

The U.S. Census Bureau (USCB) is conducting market research to identify qualified vendors capable of providing replacement, maintenance, and disposal services for multifunctional devices (MFDs) across six (6) regional offices located in Atlanta, Chicago, Denver, Los Angeles, New York, and Philadelphia.

The USCB seeks information regarding commercially available multifunction devices and related support services capable of providing high-speed monochrome and color printing, robust scanning and copying functionality, secure network connectivity, and long-term operational reliability suitable for high-volume office environments. The USCB is specifically interested in multifunction printing devices that provide efficient and dependable office printing and scanning capabilities without the added cost or complexity associated with production-level finishing features.

The anticipated requirement may include delivery, installation, configuration, testing, user transition support, preventative and corrective maintenance services, and the environmentally responsible removal and disposal of existing equipment at all six regional office locations.

The USCB strongly encourages responses from small business concerns and all applicable socioeconomic categories. However, no set-aside determination has been made at the time of this notice. The Government will use the results of this market research to assess industry capabilities and determine the most appropriate acquisition strategy, including any potential set-aside determination.

Capability statements shall be submitted electronically to the Contracting Officer’s email address identified in this notice no later than the response date and time specified herein.

No phone calls will be accepted and no questions will be answered in response to this SSN/RFI.

Please see the attached SSN No.13ADFL26SSN0001 for full details.

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