West Sacramento Opengov #26-054-RFQ

On-Call Graphic Design, Printing, and Mailing Services for Citywide Outreach

The City of West Sacramento is seeking qualified firms or individuals to provide citywide on-call graphic design, commercial printing, fulfillment, delivery, and direct mailing services for public outreach and communication materials. - Government Buyer: - City of West Sacramento, Community Development - Sustainability department - Products and Services Requested: - Graphic design, layout, and prepress services for outreach materials - Production and printing of: - Postcards (4x6, 5x7, full color, double-sided, minimum 30% post-consumer recycled content, various quantity tiers) - Posters (24x36 inches, full color, single-sided, recycled content) - Stickers/Decals (various sizes, die-cut, durable vinyl) - Tri-fold newsletters/brochures (folded size approx. 3.67x8.5 inches, recycled content) - Utility bill inserts (approx. 3.6x8.5 inches, compatible with insertion equipment) - Signage and promotional materials - Mailing and fulfillment services for direct mail campaigns to approximately 18,000 addresses - Delivery to City Hall and third-party mail house (INFOSEND) - Project management and documentation - Unique or Notable Requirements: - Emphasis on environmentally preferable practices: - Use of recycled materials (minimum 30% post-consumer content) - Soy/vegetable-based inks - Energy-efficient equipment and renewable energy sourcing - Carbon-neutral options - Compliance with all federal, state, and local laws; federal funding may apply - No minimum work guaranteed; contract term up to 3 years with possible 2 one-year extensions - Vendors must provide pricing, production specs, turnaround times, and samples - Proof of insurance and licensure required - No specific OEMs or named vendors are mentioned in the solicitation.

Description

The City of West Sacramento is seeking Statements of Qualifications from qualified firms or individuals to provide graphic design, commercial printing, fulfillment, delivery, and direct mailing services for public outreach and communication materials. The outreach materials include postcards, flyers, signage, promotional stickers, social media posts, and newsletters targeting approximately 18,000 residential and commercial addresses. The contract term may be up to 3 years with possible extensions, and the City emphasizes environmentally preferable practices in production. Proposals must be submitted electronically by June 11, 2026, and the evaluation criteria include qualifications, technical approach, and environmental practices.

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