SAM #36C24926Q0231

Refurbishment of Air Handling Units at Robley Rex VAMC, Louisville, KY

The Department of Veterans Affairs, Network Contracting Office 9, is seeking a qualified contractor for the refurbishment and rehabilitation of multiple Air Handling Units (AHUs) at the Robley Rex Veterans Affairs Medical Center in Louisville, KY. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 9 - Scope of Work: - Refurbishment and rehabilitation of eight AHUs: 6A, 7A, 8A, 9A, 14, 33, 39, and 43 - Specific tasks for AHU 43 include coil replacement, humidifier relocation, and application of a multi-layer internal coating system - All work must comply with NFPA 90A and ASHRAE 62.1 standards - Contractor must provide project planning, quality control, documentation, training for facility staff, and post-project support - Products/Services Requested: - Comprehensive refurbishment services for AHUs (no specific OEMs or part numbers identified) - Application of a compliant multi-layer coating system inside AHUs - Training and warranty support for facility staff - Unique/Notable Requirements: - 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Emphasis on technical expertise, past performance, and compliance with safety and environmental standards - Contractor must deliver training and post-project support - Place of Performance: - Robley Rex VAMC, 800 Zorn Ave, Louisville, KY 40206

Description

(i) Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This acquisition is a 100% Total Set-Aside for Service Disabled Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24926Q0231 is issued as a request for quotation (RFQ) for AHU Refurbish. (Space Left Blank Intentionally) (ii) Price/Cost Schedule ITEM INFORMATION ITEM NUMBER: 1001 DESCRIPTION OF SUPPLIES/SERVICES: AHU Refurbish QUANTITY: 1.00 UNIT: JB UNIT PRICE: _______________ AMOUNT: ____________ Contract Period: One POP Begin: 07-01-2026 POP End: 10-01-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment LOCAL STOCK NUMBER: N/A GRAND TOTAL: _______________ (iii) Statement of Work Refurbishment and Rehabilitation of Air Handling Units (AHUs) for Robley Rex Veterans Affairs Medical Center (VAMC) Project Overview This Statement of Work (SOW) outlines the tasks and responsibilities required to refurbish and rehabilitate the following Air Handling Units (AHU): AHU 6A AHU 7A AHU 8A AHU 9A AHU 14 AHU 33 AHU 39 AHU 43 The objective of this project is to restore the AHUs to optimal working condition, improve energy efficiency, and extend their operational lifespan. Project Initiation and Planning Site Survey and Assessment Conduct a comprehensive site survey for each AHU listed. Assess the current condition of each AHU, including mechanical, electrical, and control components. Identify deficiencies and areas requiring refurbishment or replacement. Project Kick-off Meeting Organize a kick-off meeting with all stakeholders to discuss project scope, timelines, and deliverables. Designate roles and responsibilities. Documentation and Approvals Prepare and submit detailed project plans, including risk assessments and health and safety plans. Obtain necessary approvals and permits from relevant authorities. All placement & relocation of coils and humidifier on AHU43 shall be coordinated with the Contracting Officer's Representative (COR) prior to start of any work to ensure proper clearances. Preparation and Mobilization Logistics and Site Preparation Arrange for the delivery of necessary tools, equipment, and materials to the site. Set up a secure and organized staging area for storage and preparation of materials. Shutdown and Isolation Schedule and coordinate the shutdown and isolation of each AHU with minimal disruption to facility operations. Implement lockout/tagout procedures to ensure the safety of all personnel. Refurbishment and Rehabilitation Work AHU 43 Specific Tasks Remove the Energy Recovery coil. Refrigeration removal will be handled by others. Replace the direct expansion (DX) coil with a new replacement coil to match the existing. Install the new DX coil at the location of the Energy Recovery coil. Patch the old location. Replace the existing Chilled Water coil with a new one to match the existing. Remove and reinstall in the same location. Relocate the humidifier to the current location of the DX coil. Patch and reseal all parts of AHU 43. Coating and Surface Protection for All AHUs Apply an internal multi-layer coating system that includes: An engineered epoxy layer for structural integrity. A fire barrier layer for enhanced safety. An antimicrobial waterproof topcoat for durability and sanitary conditions. Ensure the coating is specifically designed for restoring Heating, Ventilation, and Air Conditioning (HVAC) units to prevent corrosion and leaks. Ensure the coating provides protection against scuffs and is eco-friendly. The coating product shall have no detectable odors or Volatile Organic Compounds (VOCs). The coating shall be NFPA 90A fire code compliant. Apply the multi-layer system to re-slope condensate pans and seal surfaces to improve indoor air quality, in accordance with ASHRAE 62.1 standards. Quality Control and Documentation Inspections and Audits Conduct regular inspections and quality audits to ensure compliance with project specifications and standards. Maintain detailed records of all refurbishment activities. Final Inspection and Handover Perform a final inspection of each AHU to verify compliance with project requirements. Conduct a handover session with facility management, providing detailed reports, manuals, and maintenance guidelines. Project Closeout Demobilization Remove all equipment, tools, and materials from the site. Restore the work area to its original condition. Project Documentation and Reporting Compile and submit a comprehensive project completion report, including before-and-after photos, test results, and documentation. Training and Support Provide training sessions for facility staff on the operation and maintenance of the refurbished AHUs. Offer post-project support and warranty services as agreed upon. Health, Safety, and Environmental Considerations Ensure compliance with all health, safety, and environmental regulations. Implement measures to minimize the environmental impact of refurbishment activities. Deliverables Detailed project plan and schedule Refurbished and rehabilitated AHUs Comprehensive project documentation and reports Training and support for facility staff Period of Performance The period of performance for this project is 90 days from the start date. (End Statement of Work) (Space Left Blank Intentionally) (iv) Delivery Information The anticipated award date is 06/30/2026 with delivery on 10/01/2026. Freight On Board (FOB) Destination at: Robley Rex VAMC 800 Zorn Ave. Louisville, KY 40206 (v) Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) 52.216-1 Type of Contract (APR 1984) (DEVIATION NOV 2025) 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) 852.233-71 Alternate Protest Procedure (SEP 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (vi) Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government.(NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns (JAN 2025) 52.219-9 Small Business Subcontracting Plan. (JAN 2025) (DEVIATION NOV 2025) 52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) 52.219-16 Liquidated Damages-Subcontracting Plan. (SEP 2021) (DEVIATION NOV 2025) 52.219-33 Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-41 Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) 52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.252-6 Authorized Deviations in Clauses (NOV 2020) 852.201-70 Contracting Officer's Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026) (DEVIATION FEB 2026) 852.211-72 Technical Industry Standards (NOV 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) 852.222-71 Compliance with Executive Order 13899 (DEVIATION) (APR 2025) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) (vii) Quotes Due Date Quotes are due 06/18/2026 at 11:00 AM (CT) via email to diane.ziegler@va.gov. POC is Diane Ziegler by email diane.ziegler@va.gov. (viii) Instructions for Submission and Evaluation FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision. This solicitation requires registration with the System for Award Management (SAM) prior to award, at www.sam.gov. Submit your quote by email to the address specified on page 1 and section (vii) of this RFQ, using PDF or Microsoft Word formats, not exceeding 8 MB total. Use subject: RFQ 36C24926Q0231 response. All quotes must include the following information: RFQ Number: 36C24926Q0231 Contractor Name Address (Street, City, State, Zip) Point of Contact (Name/Title/Phone/Email) SAM UEI Number Statement regarding terms and conditions acceptance Confirmation of Offeror Representations and Certifications in SAM Acknowledgment of amendments (if any) Deadline for submission: The quote must be received before the deadline. Late submissions will not be considered unless received before award and will not delay the process. In case of delays due to emergencies, the deadline may be extended by one working day. The government is not responsible for late submissions or technical issues. Terms and content: Quotes must be based on the terms of this RFQ. All required information must be included. Information to be submitted with your quote: RFQ Number: 36C24926Q0231 Contractor Name Address Point of Contact SAM UEI Number Statement on terms and conditions acceptance Confirmation of SAM certifications Acknowledgment of amendments Additional instructions regarding FAR clauses, evaluation criteria, past performance, and other procedural details are included in the full solicitation text above.

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